Payroll Tax Specialist

Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America.

With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value.

With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. www.highgate.com

Highgate Corporate Offices Irving, TX

The Payroll Tax Specialist is responsible for performing payroll tax related duties including but not limited to: assisting with tax audits, providing tax knowledge and guidance, researching inquiries, preparing ad-hoc reports, filing reports/returns not filed by 3rd party, assisting with quarter/year-end tasks, collaborating with 3rd party vendor to ensure compliance, and supporting the Payroll Tax Manager with all other tax initiatives or projects. This position is based from our corporate office in Irving, TX

Review incoming mail, scan, and upload all tax correspondence to 3rd-party tax portal
• Assist with providing tax withholding guidance to payroll specialists
• Perform withholding audits to ensure accurate withholding & make necessary corrections
• Conduct research on tax compliance issues on the federal, state, and local levels
• Review the accuracy of third-party tax filings and deposits to ensure compliance
• Assist in IRS and state audits
• Assist with preparing miscellaneous tax reports for jurisdictions not covered by 3rd party vendor including multiple worksite reports, NVMBT
• Update 3rd-party tax portal with new state unemployment rates as received
• Contact taxing authorities for further details pertaining to tax notices, additional liabilities, penalties, and interest payments
• Collaborate with Payroll Auditor to ensure transferred employee wages/taxes are reported accurately by performing prior quarter tax review and adjustments
• Assist with quarter/year-end review and corrections, including W2 corrections
• Support the Payroll Tax Manager with any other tax projects, initiatives, amendments, new account setups or closures

• 2-3 years of progressive payroll tax experience
• College course work in related field helpful
• Ceridian, ADP Enterprise, ADP Reporting, and ADP SmartCompliance experience preferred
• Proven knowledge of federal, state, and local tax laws as well as payroll tax filings
• Highly organized with strong time management skills
• Great attention to detail and works well under pressure
• Excellent Excel skills would be preferred
• Experience with multi-entities and multi-states preferred