Administrative Secretary, Admissions & Enrollment

Provides essential administrative infrastructure support pertaining to enrollment and matriculation of students in the Macon & Joan Brock Virginia Health Sciences Eastern Virginia Medical School Admissions & Enrollment. Works closely with the Office of Student Affairs, Registrar, Financial Aid, Financial Services, Network Center, Database Center, School of Health Professions Directors and application processing systems, agencies, and software (e.g., Centralized Application Services (CAS), WebAdmit, OnBase, Enrollment Management Platform (EMP), Analytics by Liaison), and others as needed. This position is essential for ensuring quality control, efficiency, and effectiveness of the admissions and enrollment office.

Answer admissions inquiries via email, phone, and walk-in.
• Schedule appointments for the Assistant Vice Dean
• Download electronic applications, scan all mail, file and create the application file within the OnBase document management system.
• Update applicant information regarding official copies of transcripts, translation/evaluation of foreign transcripts, recommendation letters, and official test scores (MCAT, GRE, TOEFL, GMAT, DAT, IELTS).
• Assist Admissions & Enrollment Specialists in processing applications, organizing and scheduling interviews.
• Assist in the review, completion, and verification of applications to assigned program (s).
• Participate in open house events.
• Assist with quality control of admissions documents and applications meet program admissions requirements and maintain EVMS compliance standards.
• Verify application data in SIS. This must be done on a daily basis and is a priority task.
• Assist in the verification of incoming student compliance requirements.
• Order all office supplies, create requisition orders, pay invoices, and reconcile credit card statements and transactions.
• Make travel arrangements and prepare travel vouchers for the department.
• Assist the Graduate Recruiter Specialist with preparation for recruitment activities and initiatives.
• Other duties as assigned.

Prior experience of secretarial/administrative support; preferably in higher education.

Self-motivated; able to distinguish priorities; effective interpersonal communication skills; strong organizational skills, including record keeping; detail oriented. Ongoing and delegated responsibilities are to be accomplished in an efficient and timely manner.