Finance Director

THE SALVATION ARMY

Northern and Central Illinois Division

Ray & Joan Kroc Corps Community Center - Chicago

POSITION DESCRIPTION

POSITION TITLE: Finance Director

LOCATION/DEPT: Ray & Joan Kroc Corps Community Center

REPORTS TO: Kroc Officer for Business & Divisional Director of Finance

FLSA CATEGORY: Exempt

MISSION

The Salvation Army Ray and Joan Kroc Corps Community Center of Chicago (RJKCC) exists to express the mission and ministry of The Salvation Army through a safe, enriching and sacred environment where all individuals have access to opportunities to reach their physical, intellectual, social and spiritual potential. The Vision of the Chicago Kroc Center is to touch individuals, families and seniors of the Southside with: Community - Wellness - Excellence - Character - Faith.

OUTCOMES

The Finance Director provides day-to-day leadership of the finance department of The Salvation Army Kroc Center of Chicago.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

As a member of the RJKCCC Management Team will plan, direct, and guide the finance department of the RJKCCC.

• Provide leadership of the financial operations of the RJKCCC.
  
  
  
  • Direct financial planning, documentation, and accountability for the Kroc facility.
  • Develop and implement budgets.
  • Work with accounting staff to ensure accurate and timely processing of financial information and report creation.
  • Lead in development of fiscally sound programs by working with the staff directors in providing timely information and accountability.
  
  
  
  
• Assist departments with the creation of the annual budgets.
• Produce documents and recommendations for departmental finance reports and alignment with approved budgets.
  
  
  
  • Provide reports, documentation, direction on cost controls and recommendations that will ensure the RJKCCC is a sustainable operation.
  
  
  
  
• Work in conjunction with the Marketing Director and Membership Director to ensures a plan is developed and implemented to effectively promote the RJKCCC in a manner that's needed to maintain the financial stability of the center.
• Give leadership and accountability to the Finance department in managing all accounting procedures and processing.
  
  
  
  • Support and give assistance to all leadership in accounting
  
  
  
  

Accounting Services

• Prepare daily, weekly, monthly, quarterly, and annual closing schedules - journals, data entry and final closings. Journal entries include corrections, payroll entries, insurance, pension, support services, interest earnings, standard allocations and assessments.
• Maintain the Center's Club Automation software applications and ensure transactions are accumulated and summarized in the appropriate accounts.
• Work with the Leadership staff to ensure the timely and accurate recording of transactions, the issuance of complete and accurate financial records and reports, and in responding to all accounting related issues and inquiries from departments in a timely manner.
• Prepare monthly and annual financial reporting in statements and budget comparisons for distribution to departments.
• Schedule one on one budget review and discussion meetings with all department leaders.
• Review, analyze and reconcile various general ledger accounts using the approved budget for guidance, including timely resolution of reconciling items.
• Reconcile bank statements to the general ledger accounts, including timely resolution of reconciling items.
• Reconcile THQ reserve statements to the general ledger accounts, including timely resolution of reconciling items.
• Post payroll data into accounting system and perform reconciliations as needed to ensure the accuracy of the accounting data.
• Work with HR staff ensure that employees are properly coded in the payroll system to generate accurate GL posting reports for each payroll.
• Prepare monthly sales tax returns.
• Assist with internal and external audits by preparing, responses, reconciliations and work papers supported by adequate documentation as requested.
• Provide for the proper storage and retention of records as required by Salvation Army policy.

Accounts Receivable

• Maintain a monthly contract billing recap sheet showing the invoices that are to be issued each month for assigned programs and departments.
• Reconcile incoming billing inputs to the monthly contract billing recap sheet to insure there are no missing or duplicate billings and follow-up with assigned programs and departments as needed.
• Input billings for assigned programs and departments into the accounting system.
• Post deposited check payments for accounts receivable into accounting system for assigned programs and departments.
• Reconcile notices of electronic payments received to the monthly bank statement and post into accounting system for assigned programs and departments.
• Notify assigned programs and departments at Kroc regarding the receipt of electronic payments and provide a copy of the applicable remittance documents.
• Produce and distribute aging reports for assigned programs and departments.
• Monitor and review the aging reports of assigned programs at Kroc and any related stakeholders to ensure the accuracy of amounts due and highlight potential collectability issues.

RJKCCC Departments

• Ensure that shared facility resources are allocated properly.
• Provide guidance to program departments in the use of their facilities for special events and rentals to achieve income generating operations.
• Create the appropriate legal rental agreements for facility usage, monitoring for compliance and forms required.

Leadership to Staff

• Oversee staff scheduling in assigned department to ensure appropriate levels of coverage.
• Evaluate and provide direction in venues to ensure compliance with Salvation Army policy and the RJKCCC mission to optimize financial and service performance.
• Ensure all areas of assigned responsibilities have competent and trained employees, committed to the mission of RJKCCC and The Salvation Army.
• Maintain clear channels of communication with direct staff, through writing of internal memos, schedules, and meetings.
• Serve as backup to the Staff Accountant
• Serve as MOD (manager on Duty) as scheduled.

Meetings and Communication

• Work in a cooperative manner with the other on-site directors of the RJKCCC program through weekly leadership team meetings addressing issues that may interfere with the effective and efficient operations of the RJKCCC.
• Attends all scheduled staff meetings and management team meetings.

Payroll

• Set up the schedule for your department based on the needs of your program and the approved hours and status of employment.
• Manage payroll by supervising and evaluating/controlling budgeted payroll.
• Ensure that scheduled hours via the schedule and actual hours worked do not consistently exceed the maximum hours approved for an employee status.

Other Duties

• Perform other duties as assigned.

REPORTING RELATIONSHIPS

This position reports to the Senior Kroc Officer and Officer of Business Administration. This position directly supervises the Staff Accountant.

In contacts related to this position's duties this individual acts as a representative of The Salvation Army and its mission.

EDUCATION/EXPERIENCE

• A minimum of a bachelor's degree in business, accounting, finance, or a related field. CPA preferred.
• A minimum of 5 years' experience as a Finance/program/facility/business director of a recreational center or sales. Preferred is management of a facility with a budget of at least $2 million.
• Must have, or obtain within three months, a valid Illinois Drivers' License and insured transportation and be able to meet The Salvation Army's approved driving requirements.
• Must be Safe From Harm certified within 30 days of employment.
• Must be AED/CPR/first aid certified within 60 days of employment.