Finance Operations Manager

The expected hiring range for this position is:

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.

About the Role:

Fermilab's Finance Organization seeks a Finance Operations Manager to assist in the financial activities of the Laboratory. Under the direct supervision of the Budget Officer, the selected professional will be responsible for providing financial guidance to the Mission Support organizations and various financial tasks/ projects within the Budget Office. The Finance Operations Manager provides expert-level technical and functional expertise in the areas of Budget Formulation, Budget Execution, Indirect Rate Development, and Financial Reporting and Analysis. The ideal candidate will collaborate with business owners to design, develop, and implement policies and processes across a range of financial business functions. This role also leads and reviews cross-functional team projects, facilitating business process improvements and ensuring alignment with organizational goals.

What your day-to-day as a Finance Operations Manager at Fermilab will look like:

* The Finance Operations Manager will contribute to the organization's mission by ensuring that business processes are efficient and compliant with regulations.
* This role involves working collaboratively across departments to achieve financial goals and implement best practices.
* The position requires adherence to environmental, health, and safety standards in all responsibilities.
* Serve as the lead innovator for budget systems, processes, policies, and procedures to ensure compliance, efficiency, and capability.
* Lead cross-functional teams in analyzing business requirements and implementing budget and accounting systems that meet growing organizational needs.
* Act as the subject matter expert for the budget system, identifying improvement opportunities and providing system training to staff.
* Assist in the development and implementation of rate management tools.
* Prepare regular and ad-hoc financial reports for the Department of Energy (DOE) and senior laboratory management for planning and budget management.
* Oversee and control modifications to Project Accounting Task Structures and Budgeting and Reporting (B&R) mapping.
* Manage monthly contract funding modifications to ensure accurate inclusion in the appropriate B&R.
* Represent the Budget Office on cross-functional teams.
* Lead continuous improvement initiatives and strategic projects across business functions, utilizing lab best practices and industry methodologies.
* Ensure business processes align with the lab's mission and strategic goals.
* Collaborate with departments across the lab to improve business process management for Budget Formulation and Execution.
* Mentor and guide finance teams to adopt best practices in budgeting and financial reporting.
* Establish controls to ensure compliance with organizational policies.
* Perform additional duties as assigned.
* Abide by and ensure compliance with environmental, health, and safety regulations pertinent to this role.

Skills and Attributes for Success::
* Bachelor's degree in Finance, Business Administration, Accounting, or a related field.
* 5-7+ years of experience in process improvement or systems implementation across various business functions.

Applicable Knowledge, Skills and Abilities Required:
* Expertise in one or more highly specialized functional disciplines related to finance and budgeting.
* Ability to lead and influence staff in a matrixed environment.
* Strong project management skills, with the ability to plan, schedule, and direct professional teams in project execution.
* Proficiency with at least one end-user reporting tool and application system.
* Excellent communication and interpersonal skills, with the ability to interface effectively with technical teams and senior leadership.

Work Arrangement:
Please note that the described work arrangement is subject to change based on business needs and is not guaranteed to be final.
* Hybrid: is a work arrangement in which an employee as part of an ongoing regular schedule, works at an alternative worksite in the United States (e.g., an employee's residence) on some days and at the primary worksite on other days. Requires an approved hybrid work request for one or more days a week worked remotely within the United States on a routine basis.

Benefits/Perks:
* Fermilab offers a competitive and comprehensive benefits program, including:
o Medical, Dental, Vision and Flexible Spending Accounts
o Paid time off
o Life insurance
o Short and Long-term disability insurance
o Retirement benefits
o Onsite day care

Why Fermilab:
Fermilab is America's premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

Drug-Free Workplace & Pre-Employment Screening

Fermilab is dedicated to fostering a safe, productive, and drug-free work environment. As part of the hiring process, candidates must successfully complete a background check and drug screening. Employment is contingent upon the successful completion of these screenings.

Equal Opportunity Statement

Fermilab is an Equal Opportunity Employer and is committed to a safe and welcoming workplace by recruiting and developing its workforce without discrimination.Fermilab encourages and considers all qualified applicants for employment without discrimination based on any characteristics protected by law.

REAL-ID Requirement for access to Fermilab Campus
Fermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf. If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.

What To Expect Next:
We'll be in touch! If your qualifications are in alignment with the position requirements, one of our recruiters will be reaching out to schedule a phone interview to learn more about your career interests and goals. In the meantime, we encourage you to check us out on Facebook, X, Instagram, LinkedIn, or our About Us page.