Program Coordinator, Cancer & Children's Health

The University of Minnesota Foundation (UMF) is a key partner with the University in building and sustaining excellence among students and faculty and fueling discovery in important areas. The Foundation accomplishes this by raising gifts and other private resources, investing and managing endowed funds for long-term growth, and stewarding gifts to ensure they are used as donors intend. Of the research that takes place in the medical enterprise, 25% is for children's health; 33% is for cancer. The Program Coordinator is responsible for the operational and
administrative management of UMF's Cancer and Children's Health teams including implementing and managing a development strategy that deepens engagement with key
stakeholders including Cancer Philanthropic Board and Children's Health Philanthropic board members comprised of C-suite leaders and University of Minnesota Board of Trustees, and secures support for Medicine and Health priorities. This position also represents the UMF on multiple priority cross-functional projects across the Med/Health team including Office of Academic Clinical Affairs (OACA), Medical School, and M Health Fairview and is responsible for providing project management, organizational leadership and donor support for fundraising initiatives in Med/Health. In addition to the Lead Development Officer, Cancer and Children's Health and Director of Development, Children's Health, this position works directly with personnel across Med/Health and UMF including advancement services, IS, finance, central development, and marketing and communications programs, as appropriate, to ensure cohesive, organized fundraising-related activities and messaging.

Starting salary: $55,000- 65,000 based on experience.

Responsibilities:

Program and Project Coordination (75%)

• Serve as the liaison between UMF leadership and M Health Fairview Masonic Children's Hospital Philanthropic Board and Executive Committee as well as the Cancer Philanthropic Board and its Executive Committee. Schedule and execute all quarterly philanthropic board-related events and meetings, which include coordination of logistics, preparation of presentation and materials, and all communication to board members.
• Partner with Development Officers to advance prospects and donors through the gift continuum by assisting with donor outreach and engagement efforts.
• Coordinate meetings with donors and Presidential Requests, Faculty, Medical School, M Health Fairview System, Department of Pediatrics, OACA, and UMF, and University leadership.
• Support onsite culture of philanthropy activities that contribute towards the development strategy which includes fostering donor engagement, organizing fundraising events, building community partnerships, and promoting internal collaboration to achieve fundraising goals.
• Assist development officers across Medicine and Health unit with hospital events and special events, tours, and programming, including planning, request forms, hospital coordination, attend and/or manage those events.
• Serve as the point of contact for all inquiries related to Children's Health and Cancer. This includes communicating directly with leadership, faculty, and staff across the University, M Health Fairview, and the external community.
• Secure, provide, and manage protected health information (PHI) and confidential board information for development programs and activities.
• Schedule complex meetings and coordinate calendars; prepare and edit correspondence and mailing lists.
• Handle complex communication on behalf of the unit and serve as a liaison across the M Health system, including the UMN Medical School, UMP, and Fairview with clinical staff and departmental divisions

Reporting and Information Management (15%)

• Oversee departmental activities, budget, and data reporting and tracking. Request and manage information from Donor Management System (DMS), and serve as development liaison to the information technology department. Request ad hoc queries and utilize information appropriately in support of unit activities.
• Analyze data associated with fundraising, metrics, budgets, and fund administration by tracking, compiling, and assessing necessary development reports.
• Manages the gift-acknowledgement process and writes customized letters to donors as needed.

Office Management and Support (10%)

• Collaborate and work with all members of the Med/Health development team; supports the administration and day-to-day workflow operation and organization of the Children's Health and Cancer development teams as assigned.
• Electronic calendaring and resolution of scheduling conflicts.
• Independently manages projects as needed to meet team needs, including coordination of internal and external stakeholders to ensure projects are completed successfully, accurately and on time.
• Assists in managing the budget and complex requisitions and vendor payments; submits expense reports and invoices.
• Other duties and responsibilities as assigned.

Demonstrate commitment to valuing diversity and contributing to an equitable and inclusive working and learning environment (exhibit 100% of the time)

• Continuous learning in diversity, equity and inclusion for oneself and team via training, podcasts, articles, etc.
• Seek to explore and understand cultural differences and create a culture of belonging.
• Develop and employ anti-racist practices and principles to accomplish work.
• Advocate for employees of all ethnicities, genders, ages and backgrounds
• Cultivate and develop inclusive and equitable working relationships with employees, colleagues, stakeholders, etc.

Required Qualifications:

• Bachelor's degree or a combination of education and administrative and/or project management experience to equal four years.
• Executive-level administrative and/or project management experience.
• Ability to maintain highly confidential data and comply with PHI and HIPAA policies.
• Ability to travel as needed, including throughout the campus and local twin cities.
• Attention to detail and ability to perform with competence in high-pressure situations and a rapidly changing environment, to multitask and work independently, meet deadlines, prioritize office work, and coordinate with others.
• Proficiency with Google Suite and Microsoft Office software (Excel, Access, PowerPoint) including spreadsheet and database applications, database creation and use, advanced word-processing and presentation creation.
• Proficiency in databases including searching, running queries, and analysis.
• Excellent written and verbal communication skills. Advanced level grammar, spelling, and punctuation skills.

Preferred Qualifications:

• Knowledge of University procedures and systems include DMS database, query requests, gift transmittals, event management, and financial reporting.
• Demonstrated knowledge of development/fundraising or business operations/marketing terminology and procedures.

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).