Executive Administrator

University of Georgia

retirement plan

United States, Georgia, Athens

Nov 22, 2024

Posting Details

Posting Number	S12642P
Working Title	Executive Administrator
Department	Public Health-Business Office
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website	https://publichealth.uga.edu/
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday-Friday 8-5 with occasional after hours as needed.
Advertised Salary	$45,000-$75,000 based on experience
Posting Date	09/10/2024
Open until filled	Yes
Closing Date
Proposed Starting Date	10/01/2024
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Executive Assistants
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary	This position will serve as the principal administrative position in the Dean's Office of the College of Public Health. The position is responsible for a broad and complex set of assignments and will be expected to work closely with the Dean and the Executive Leadership Team of the College. Incumbents will be expected to display leadership and professionalism as a key integral part of the College's administrative team and a direct representative of the Dean. This position will work closely with a wide variety of individuals, both on and off-campus; therefore, this individual will understand the importance of providing strong customer service and projecting a positive demeanor with professionalism.
Knowledge, Skills, Abilities and/or Competencies	Display strong oral and written communication skills, a high level of discretion, sensitivity, and attention to detail, strong interpersonal skills, and the ability to handle multiple and complex tasks quickly and in an organized manner with a proactive approach to completing tasks. Have the capacity to work independently and as a member of a large and diverse team. Experience managing multiple and complex projects and initiatives involving multiple stakeholders is preferred.
Physical Demands	Lift and carry up to 20 pounds, both assisted and unassisted. Sit for long periods of time and use of repetitive actions during the entire work day. Communicate effectively via telephone, email, and in person to varied stakeholders.. Utilize computer technology for all applications in a manner that meets performance expectations. Retain, organize, and consistently focus on a large amount of detail and come to appropriate conclusions. Driving as needed to perform job tasks.
Is driving a responsibility of this position?	Yes
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Assist the Dean, Associate Deans, and Directors with the administration of the College of Public Health

Ensures accurate, timely, and positive interactions that advance the professional image of the College.
Provide administrative support for the Dean and Dean's Office staff which may include assistance with scheduling meetings, making travel arrangements, conference registrations, drafting correspondence, etc.
Provide administrative support to ensure efficient office operations including answering phones, assisting visitors, managing room reservations, managing building access, distributing keys, etc.
Provide support in the administration of academic/faculty affairs.
Other duties of a similar nature and scope as assigned.

Percentage of time

Duties/Responsibilities

Execute the day-to-business functions of the Dean's Office

Serve as the initiator and first point of contact for financial transactions including purchases and reimbursements for all units within the Dean's Office.
Serve as the initiator and first point of contact for Human Resources transactions including hiring, salary and payroll changes, and time and effort changes for all units within the Dean's Office.
In partnership with the Assistant Director of Finance and Administration, monitor Dean's Office budgets and expenses.
Other duties of a similar nature and scope as assigned.

Percentage of time

Duties/Responsibilities

Serve as executive assistant to the Dean

Act as a liaison and initial point of contact for the dean; extensive contact with faculty, staff, students, UGA Senior Administration and external constituencies.
Maintain a list of active tasks assigned by the Dean and follow up with responsible parties on the Dean's behalf to gather updates and ensure completion.
Maintain a calendar of important dates and deadlines and ensure major deliverables are met by the College.
Draft memos, reports, and other documents on behalf of the Dean.
Manage the Dean's calendar and schedule.
Other duties of a similar nature and scope as assigned.

Percentage of time

Duties/Responsibilities

Manage Projects and Initiatives

Working directly with the College's Executive Leadership Team, analyzes requirements, plans the implementation of, and makes operational a variety of routine and special projects including events.
Researches and gathers salient information for the Dean and the College's Executive Leadership Team on topics of concern for the College.
Presents information, concepts, and ideas to the Dean and Executive Leadership Team.
Advises the Dean, as appropriate, on policy matters and supports the development and analysis of administrative process and policy.
Provide general supervision and leadership to project team members
Manage and provide timeline of projects to the Dean and Executive Leadership Team on a regular basis.
Other duties of a similar nature and scope as assigned.

Percentage of time