Accounts Payable Specialist

Vaco
$20.00 - $23.00 / hr
United States, Kentucky, Louisville
Jun 01, 2025
Job Summary: We are looking for a detail-oriented and experienced Accounts Payable (AP) Specialist. The ideal candidate will be responsible for managing and processing all aspects of the accounts payable function, ensuring that all invoices are accurately processed and paid in a timely manner. Key Responsibilities: Review and verify invoices and check requests. Sort, code, and match invoices. Set invoices up for payment. Enter and upload invoices into the system. Track expenses and process expense reports. Prepare and perform check runs. Post transactions to journals, ledgers, and other records. Reconcile accounts payable transactions. Monitor accounts to ensure payments are up to date. Research and resolve invoice discrepancies and issues. Maintain vendor files. Correspond with vendors and respond to inquiries. Produce monthly reports and assist with month-end closing. Provide supporting documentation for audits. Ensure compliance with company policies and procedures. Assist with special projects as needed. Qualifications: High school diploma or equivalent; associate's or bachelor's degree in accounting or finance preferred. Proven working experience as an accounts payable specialist or in a similar role. Solid understanding of basic bookkeeping and accounting principles. Proficiency in Microsoft Office, particularly Excel, and experience with accounting software (e.g., QuickBooks, SAP, Oracle). Strong attention to detail and accuracy. Excellent organizational and time management skills. Strong communication skills, both written and verbal. Ability to handle confidential information with integrity. Problem-solving skills and the ability to work independently as well as part of a team. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.