Executive Assistant

About the Role

We are seeking a positive, dynamic Executive Assistant to provide administrative support various Presidents and Executives in our company. In this role you will provide general support as needed, and maintain a safe and pleasant office environment, with superb attention to detail and customer service.

Responsibilities:

• Assist Executives schedules to ensure work days are efficiently organized.
• Plan, coordinate and execute meeting set-up and events. Including room set-ups, light catering, Audio/Visual set up, attendance tracking and materials distribution. Provide agendas, detailed data, information and resources to the executive in preparation for meetings.
• Plan all aspects of domestic and international travel, optimizing and balancing executive's time with cost of travel. Includes forecasting and managing to the travel budget.
• Review and approve expense reports for direct reports in accordance with company travel policy.
• Phone support for executive and back up support for other executives as needed. Includes answering, screening, taking messages/gathering information and re-directing to the appropriate person or team.
• Act as a liaison between executive, their team and other key business partners keeping everyone connected and informed.
• Draft and edit communication in the voice of the executive and company.
• Resolve time sensitive issues with a high degree of precision and professionalism.
• Process invoices and order supplies in COUPA. Manage time cards in KRONOS and EZLABOR. Utilize other company systems and platforms as needed for various tasks.
• Handle multiple tasks, switching priorities and focus as needed. Build relationships with people and teams across the company to foster process improvement and resolve issues.
• Perform and prioritize special projects as directed; handle confidential and sensitive information.
• 'No task is too small' approach.

Requirements

• Minimum 5 years of experience as an executive assistant.
• Strong verbal and written communication skills.
• The ability to effectively prioritize and work on multiple projects in a deadline driven environment.
• Excellent, professional customer service and respond to requests quickly under pressure.
• Proactive problem solving skills; must be able to collaborate with others at all levels of the organization. Strong analytical skills.
• Excellent Outlook skills for Calendar, Power Point, Excel, Word and email.
• The ability to handle highly confidential information with the utmost discretion.
• Must be able to be onsite Monday-Thursday at our SF office.

Our Culture & Values

We believe that taking care of our people is vital to our success and we strive to offer equitable and transparent practices for all. We prioritize connection, growth, and wellbeing.

People First

Putting People First means investing in overall well-being and opportunities to grow and advance within the organization. Depending on the position and location, here are a few highlights of what benefits may be available:

Benefits

• A generous discount on all WSI brands
• A 401(k) plan and other investment opportunities
• Paid vacations, holidays, and time off to volunteer
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits
• Tax-free commuter benefits
• A wellness program that supports your physical, financial and emotional health

Continued Learning

• In-person and online learning opportunities through WSI University
• Cross-brand and cross-function career opportunities
• Resources for self-development
• Advisor (Mentor) program
• Career development workshops, learning programs, and speaker series

WSI will not now or in the future commence an immigration case or "sponsor" an individual for this position (for example, H-1B or other employment-based immigration

This role is not eligible for relocation assistance.

Williams-Sonoma, Inc. is an Equal Opportunity Employer.

The expected starting pay range for this position is $90,000 - $110,000. Applicable pay ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. In addition to competitive pay, compensation may include a variety of other components like benefits, paid time off, merit, and bonus opportunities.

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