Project Manager, Workplace & Sustainability

Aquent is partnering with a globally recognized leader in the beauty retail industry, an organization renowned for its innovative spirit and unwavering commitment to excellence. This company is dedicated to crafting exceptional experiences, not only for its valued customers but also for its internal teams. By joining this dynamic organization, you will contribute to shaping the future of its corporate environment and sustainability efforts, making a tangible difference in the daily lives of its employees.

Step into a pivotal role where you will directly influence how teams operate every single day by driving initiatives that enhance the employee workplace experience and advance critical sustainability priorities. In this dynamic position, you will be at the forefront of transformative projects, from designing inspiring office spaces to implementing cutting-edge workplace technologies and championing environmental stewardship. This is an unparalleled opportunity to learn, grow, and make a significant, visible impact on the corporate footprint and daily operations of a leading global brand.

What You'll Do

• Lead the end-to-end management of office buildouts, relocations, decommissioning, and space enhancements, managing everything from initial scope and budgeting through to successful completion and operational handoff.
• Collaborate with building management, IT, and specialized service providers to spearhead technical projects involving HVAC, lighting, electrical infrastructure, access control, and comprehensive security systems.
• Oversee the implementation and strategic upgrades for essential office management systems, including space planning tools, desk reservation platforms, visitor management solutions, and efficient service request systems.
• Partner with subject-matter experts to champion and drive sustainability projects, focusing on energy efficiency improvements, impactful waste reduction strategies, resource conservation efforts, and robust environmental data tracking.
• Analyze, map, and refine critical workplace workflows, introducing advanced project tracking tools and clarifying responsibilities to significantly elevate overall project execution and service delivery.
• Diligently track project costs, meticulously review vendor bids and contracts, and effectively manage contractors and consultants to ensure all deliverables consistently meet established standards, schedules, and budget requirements.
• Maintain transparent progress reporting, proactively track project risks, and expertly coordinate testing, training, and communications to ensure seamless operational transitions and minimize disruption for staff.

Required Skills and Experience

• 2+ years of dynamic project or program management experience, ideally supporting corporate workplace, facilities, real estate, construction, sustainability, or operational improvement initiatives (candidates with strong administrative skills and a keen eagerness to learn are also highly encouraged to apply).
• Demonstrated ability to craft comprehensive project plans, meticulously track budgets, manage complex dependencies across concurrent projects, and independently drive initiatives to successful completion.
• Proficiency with various project management software and tracking tools, familiarity with modern office management platforms, and the ability to interpret floor plans.
• Exceptional and clear communication skills, with the capability to effectively engage with both technical partners (contractors, IT, building engineers) and non-technical stakeholders.
• Strong organizational acumen, proven problem-solving abilities, and meticulous attention to detail, coupled with comfort navigating evolving priorities in a dynamic, fast-paced environment.

Nice-to-Have Qualifications

• Working knowledge of AutoCAD.
• A strong administrative and organizational background.
• Prior exposure to real estate, corporate facilities, or construction environments.
• A genuine eagerness to learn, adapt, and cultivate robust client relationships.