Executive Assistant

Job Title: Executive Assistant

Location: Plano, TX

Pay Rate: $36.92 per hour

Schedule: Fully on-site, Monday thru Friday 8:00AM to 5:00PM (hours may vary)

Staffmark Total Talent Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices and appliances located in Plano, TX.

Executive Assistant

Top Skills:

1. Bilingual, English / Korean
2. 5+ years experience
3. Outstanding communication across corporate levels

Summary:

We are seeking a highly skilled Bilingual Executive Assistant to support our Chief Financial Officer (CFO). The ideal candidate will have prior experience as an executive assistant, and the ability to manage multiple priorities in a fast-paced, high-pressure environment. This role requires fluency in English and Korean to effectively support the CFO and coordinate with global stakeholders.

This is an in-person position, 5 days in the office located in Plano, TX.

Responsibilities:

* Executive Support: Manage the CFO's calendar, schedule meetings, and coordinate appointments while ensuring effective time management and prioritization of tasks.

* Communication: Serve as a primary point of contact for the CFO, handling correspondence, emails and phone calls in a professional and timely manner.

* Meeting Coordination: Prepare agendas, materials, PowerPoints, follow-up documentation for meetings and coordinate onsite and offsite events for small and large groups (i.e., executive staff meetings, quarterly team off-sites, annual team workshops, team building events)

* General Office Duties: Ordering supplies for CFO office, processing invoices, expense settlements.

* Travel Management: Arrange complex international and domestic travel itineraries, including flights, accommodations, organize travel documents, and transportation, ensuring seamless experience, including last minute changes

* Project Management: Assist in managing and tracking key projects and deliverables, ensuring deadlines are met. Create and edit words, presentations, spreadsheets and other various documents. Coordinate weekly team updates and daily/monthly/quarterly/yearly reviews

* Confidentiality: Handle sensitive information with discretion and maintain the highest level of confidentiality.

* Problem-Solving: Proactively identify and resolve scheduling conflicts logistical issues, and other challenges with a solutions-focused mindset.

* Research & Analysis: Research on current market, channel and competitor market trends to stay abreast with changing economy

* Generate reports on open orders, price discrepancies, shipped orders, and aged orders.

* Assist the team on various projects as needed.

Requirements:

* Minimum of 5 years of experience as an executive assistant, preferably supporting C-suite executives.

* Fluency in Korean and English, with excellent written and verbal communication skills. Ability to send correspondence on behalf of the CFO's office.

* Proven ability to handle multiple priorities, work under pressure, and meet tight deadlines

* Strong organizational skills with a keen attention to detail and accuracy

* Expert in Microsoft Office Suite- Excel and PowerPoint

* Positive attitude, Sharp, highly intuitive, and able to anticipate up-to-the-minute needs

* Highly collaborative and flexible to adapt to changes in schedule and procedure

* Outstanding ability to juggle competing priorities and thrive in a deadline-driven environment

Preferred Skills:

* Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

* Expert ability to work independently and manage ones time.

* Expert ability to keep information organized and confidential.

* Expert ability in event planning, budgeting, etc.

* Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner

* Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Staffmark talent working with this client receive competitive compensation and a great benefits package!

Benefits Include:

• Medical
• Dental
• Vision
• 401k
• Paid Time Off, + more!

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.