Project Coordinator I, CBMI

POSITION PURPOSE
The Project Coordinator I works within a given group to assist in coordination of various projects and activities across the program. The Project Coordinator I coordinates research projects as determined by research protocols. He/she assists in writing and developing grant proposals, reports, presentations, manuscripts, and other project documents.

This position is a hybrid position with at least one (1) to two (2) days of onsite activity based on business needs.
Although this teams opening is designed for a Project Coordinator candidate, applicants with more or less research experience maybe considered for alternative roles.

POSITION ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

JOB KNOWLEDGE
Job knowledge focuses on the understanding and skills one needs in order to perform well in this role. It also focuses on the expectation to continually refine and improve the required skills by seeking out internal and external learning opportunities.

Related expectations include:

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  Is familiar with basic concepts, practices, and procedures in:
  
  
  
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    Federal cost and grant administration
    
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    Project management
    
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    Understands and Follows policy decision making
    
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    Database management
    
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    Bibliography management
    
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    Managing a program of clinical research for multiple studies
    
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    Data privacy practices and laws
    
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    Established effective relationships within the program
    
  
  
  
  

PEFORMANCE AUTONOMY
The performance autonomy competency focuses on the level of independence one has when performing the work. Time-management skills are also a factor in this competency.
Related responsibilities include:

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  Serves as point person to pull together all components of a grant proposal to be submitted per the requirements and within the set
  
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  Coordinates and monitors all day-to-day activities of assigned projects
  
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  May assist with tracking billing and coordinating payments across projects.
  
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  Assists the head of their group in coordination of program level
  
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  Acts as liaison between clients, investigators, and funding agencies to manage the technology or other assigned project, travel, and
  
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  Schedules and attends project meetings and maintains written records for meetings, site visits and conference calls to ensure accuracy in carrying the project
  
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  Accurately records all research data
  
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  Identifies computer and web-based problems and brings to the attention of the Director of Operations
  
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  Assists with the distribution and tracking the project's financial status, working closely with financial managers as appropriate
  
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  Assists with the preparation, maintenance, and facilitation of appropriate IRB documentation and may acts as point of contact for IRB information and guidance for investigators
  
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  Assists project principals in identification of issues related to HIPAA privacy regulations
  
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  Performs other analyses or writing tasks based on previous experience
  
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  Performs multiple complicated tasks in a timely manner
  

DECISION MAKING
The decision-making competency focuses on how much one is expected to make decisions when performing the work. It is directly aligned with the performance autonomy competency.
Related responsibilities include:

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  Identifies potential legal issues and coordinates with appropriate management individuals.
  
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  Makes day to day decision within limits set by management and demonstrates ongoing development of understanding of when to seek approval before making decisions on assigned work tasks or processes
  
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  Demonstrates a developing ability to Independently anticipate upcoming priorities and challenges and proactively pursues resolution to
  
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  Seeks feedback from others as necessary to ensure decisions do not conflict with business needs
  

CREATIVITY
The creativity competency focuses on the amount of design, development, and problem-solving creativity expected in the role.
Related responsibilities include:

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  Researches and prepares documentation/information to order equipment and supplies as needs arise
  
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  May assist with writing user guides, training materials, and other materials as needed
  
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  May assist with preparing progress reports
  
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  Assists in writing grant applications and with preparing research proposals, presentations, abstracts, lectures, posters, and manuscripts
  
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  Designs forms needed for data collection, coding, and entry as needed
  
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  Assists with the development and design of research protocols and questionnaires as needed
  
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  Assists with the creation and maintenance of project plans
  
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  Uses creative thinking to achieve goals and improve processes
  

TEAMWORK AND MANAGEMENT
The teamwork and management competency focuses on the interaction and collaboration between team members. It also focuses on the ability to manage people and projects. Inherit in this competency is the ability to communicate orally and in writing and to improve communication skills as time and experience progress.
Related responsibilities include:

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  Interacts with the administration to ensure compliance for all university/federal/Institute regulations, coordinating related education and certification opportunities
  
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  Advises investigators of progress and problems pertaining to the project or conduct of the study.
  
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  Communicates with study personnel to ensure consistency and continuity of research/data collection protocols
  
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  Serves as a resource to a range of team members
  
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  May lead grant-proposal projects and/or the work of team members
  
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  Works with assigned Program Manager to meet goals as needed
  

QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

EDUCATION and/or EXPERIENCE

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  Requires a high school diploma or equivalent. Bachelor's degree in related field is preferred.
  
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  Requires at least 1 year administrative/operational experience, at least 6 months of which must be coordinating and/or tracking multiple projects
  
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  Experience in an academic research environment is preferred
  
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  Experience in contract and grant submission
  
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  Experience in budget and finance administration
  

LANGUAGE SKILLS

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  Ability to interact and verbally communicate with groups of managers, clients, customers, and the general public
  
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  Ability to write reports and operational correspondence
  
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  Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
  

REASONING ABILITY

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  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
  
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  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
  
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  Ability to think logically in order to troubleshoot, analyze situations, and make sound decisions
  

TECHNICAL/COMPUTER SKILLS

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  Ability to manage and record all research data
  
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  Highly proficient computer skills, including extensive working knowledge of Microsoft Office software and e-mail systems
  
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  Ability to operate office equipment, including copiers, fax machines, and phones
  
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  Strong ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations, and knowledge of statistical terms, methods, and skills used to summarize, describe, and analyze a collection of data
  

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

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  This position requires the physical ability to work 40 hours per week, including the flexibility to work extended hours as necessary to meet organizational needs
  

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  This position requires the ability to sit and/or stand for extended periods of time
  
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  This position requires the manual dexterity to operate a keyboard and pointing device
  
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  This position requires the ability to travel around campus or to outside meetings as necessary
  
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  This position requires the ability to perform focused work with close attention to detail
  
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  This position requires excellent speaking, writing, and listening skills
  
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  This position requires some physical activity, such as pushing, pulling, lifting, carrying, and moving (up to 20 pounds)
  

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

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  This work takes place in both an office environment and hospital environment for meetings, interactions with subjects, and training purposes
  
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  This work is fast-paced and deadline-oriented and requires a flexible work schedule
  
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  Use of a computer, business office equipment, and other machinery is necessary
  
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  This position requires working as a team member and also independently
  
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  This position requires working and interacting with others, both in person and through phone, e-mail, and written correspondence
  

BENEFITS OF WORKING HERE

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  Work with a variety of diverse professionals in the healthcare industry
  
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  Free parking
  
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  Paid holidays, vacation, and sick time
  
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  Group Life and Voluntary Term Life insurance
  
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  Long-term and Short-term Disability plans
  
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  Employee Assistance Program (EAP)
  
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  Flexible Spending Account (FSA)
  
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  403b Retirement Plan with gracious employer contributions
  
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  Fitness program
  
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  Pet insurance
  
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  Qualified employer for loan forgiveness
  

Please note sponsorship and/or relocation are not available for this position.
REGENSTRIEF INSTITUTE REQUIRES ALL EMPLOYEES TO RECEIVE THE INFLUENZA VACCINATION ANNUALLY UNLESS APPROVED FOR EXEMPTION