TEMPORARY FINANCIAL ANALYST 5

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Job Title: Financial Analyst 5

Job #: 89449

Position Base: Oakland

UC OFFICE OF THE PRESIDENT

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DEPARTMENT OVERVIEW

The Regents of the University of California have a long and rich history in the management and operation of three U.S. Department of Energy (DOE) national laboratories as a service to the nation since 1931: Lawrence Berkeley National Laboratory (LBNL) since 1931, Los Alamos National Laboratory (LANL) since 1943 and Lawrence Livermore National Laboratory (LLNL) since 1952.

POSITION SUMMARY

This TEMPORARY position through our Temporary Office of the President Staffing program.

Key Responsibilities

Reporting to Chief of Staff (COS), the Senior Finance and Resource Manager oversees and is accountable for all aspects of division finance, including the division's financial accounting, operating budget and forecasts; financial activities for LBNL and the special purpose entities managing LANL and LLNL; LBNL Home Office Costs (HOC) annual proposal, audit, and compliance; UCNL operating and reserve fund management; and faculty and consultant billing and reimbursement.

• [50%] UCNL Budget Development and Financial Management: Responsibilities include the administration of a complex budget with multiple financial units; fiscal administration and controls; oversight of resource allocation. Develop the division's annual revenue and expense budget and report quarterly forecast. Review monthly budget-to-actual reports to monitor budget and financial activity on a regular basis. Responsible for ensuring that expenses do not exceed the approved budget, and that all transactions are processed in compliance with university policies and procedures. Coordinate with the UCOP Budget and Finance Office (BFO) to evaluate budget strategy to meet UCNL short-term and long-term strategic planning.

• Responsible for month-end close, quarterly forecast, and year-end close financial transactions. Prepare annual Budget vs. Actual analysis and present to UCNL division. Collaborate with UCNL leaders and UC campuses on Inter-location Transfers of Fund (ITFs), as well as fund transfers to/from UC's affiliated National Laboratories and the federal government. Provide financial expertise to the division on various financial policies and procedures. Provide UCNL leadership regular detailed, actionable financial reports for division. Manage and oversee budgets and expenditures for UCNL projects and programs.

• [30%] LBNL Financial Management: Manage fee earned by UC under LBNL prime contract (UC Management Fee) and unallowable expenses. Partner with LBNL Chief Financial Officer (CFO) Office to develop LBNL Management Report and record UC earned revenue and unallowable expenses to UC financial system. Reconcile UC Management Fee after DOE issues annual performance rating. Reconcile LBNL net fee and execute related communications and financial transfers. Manage funds related to debt servicing of capital projects and to operation of LBNL guest house. Act as the division's financial liaison to the Berkeley Lab Foundation.

• [5%] LANL/LLNL Financial Management: Manage fee revenue earned by UC for managing LANL and LLNL via special purpose entities. Record UC earned revenue and unallowable expenses to UC financial system. Prepare annual spend plan for Regental approval on allocation of estimated LANL and LLNL fee and prepare annual spend plan reconciliation based on actual fee.

• [5%] LBNL Home Office Costs (HOC) Proposal Development: Lead development of annual LBNL HOC proposal in collaboration with UCNL staff and various UCOP divisions and departments. Partner with UCOP BFO and departments on annual HOC budget request. Apply different methodology and use complex Excel models to exclude Federal unallowable costs. Compile funding requests from UCNL and UCOP departments to develop annual HOC proposal for UCNL Executive Director's review and approval to submit to DOE Site Office for final approval.

• [10%] LBNL HOC Audit Administration: Responsible for the annual audit process. Prepare HOC reports as requested. Coordinate with LBNL CFO Office, UCOP BFO, and UC Controller's Office to respond to LBNL auditor's Request for Documentation (RFD) and provide documentation to audit testing samples. Provide the auditor with the UCNL annual allocation rate and UCNL staff labor certification letters. Explore ways to improve efficiencies of audit process. Prepare financial journals to transfer HOC fund to UCOP indirect cost fund.

Minimum Qualifications

• Bachelor's Degree

• Minimum 8 years of relevant experience in providing sophisticated, mission-critical services, including budget, finance, operations and/or human resources.

• Expert knowledge of finance policies, practices, and systems.

• Ability to identify, collect, analyze, and report on complex data.

• Expert ability to effectively communicate complex information to executive leadership and management both verbally and in writing in a clear and concise manner.

• Expert ability using multiple spreadsheet and database software tools to synthesize and integrate information for highly complex, strategic financial analysis, fiscal management, and financial reports.

• Expert knowledge and understanding of federal government agency requirements and UC/DOE contracts.

Preferred Qualifications

• Advanced Degree

• Experience within higher education or national laboratory

Education

• Bachelor's degree in related area and / or equivalent experience / training

SPECIAL CONDITIONS

This position is eligible for a hybrid/remote work arrangement within the state of California. The selected candidate must reside within the state of California, or be willing to relocate, and will be required to report to work in person in Oakland, CA on a hybrid schedule.

SALARY AND BENEFITS

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position,

Job Title: Financial Analyst 5

Payroll Title: FINANCIAL ANL 5

Job Code: 000216

Salary Grade: 25

PayScale/ budgeted hourly range: $55.46/hour - $80.51/hour, Salary offers are determined based on final candidate qualifications and experience.

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The position will be open until filled.

CONDITIONS OF EMPLOYMENT

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

EEO STATEMENT

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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