Assistant Director- Finance Operations

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

The Office of Information Technology (OIT) provides information technology leadership and support to the Georgia Institute of Technology, working in partnership with academic and business units to meet the unique needs of a leading research university. OIT serves as the primary source of enterprise-wide information technology and telecommunications services in support of students, faculty, staff, and researchers.

Atlanta, Georgia (In-Person Work - In the Office)

The Assistant Director of Finance Operations manages the accounting and financial operation functions at the school level. This role manages budgeting, financial analysis, maintaining financial records and preparation of financial reports and statements.

The role establishes priorities and manages multiple concurrent financial processes in a deadline-driven environment, ensuring continuity of operations during staffing transitions or periods of increased workload. The Assistant Director applies strong analytical and problem-solving skills to support financial decision-making, communicates complex financial information clearly to diverse audiences, and collaborates effectively across Finance, Budget, Procurement, HR, Payroll, and other administrative units.

Job Duty 1 -
Oversee the preparation of budget for the school while ensuring it is consistent with Institute policy.

Job Duty 2 -
Ensures sound fiscal management and compliance, including keeping up to date on, and interpreting state Statues, State, and Institute financial and administrative policies/procedures.

Job Duty 3 -
Responsible for implementing the annual budget process through budget formulation, preparation, and maintenance.

Job Duty 4 -
Monitors financial transactions such as requisitions, internal and external Purchase Orders, travel authorizations, expense reports, and orders that are construction and facilities related.

Job Duty 5 -
Direct the preparation of financial reports and statements on a regular and ad-hoc basis as needed.

Job Duty 6 -
Responsible for managing, updating, and documenting financial and administrative processes and procedures to accomplish operational functions.

Job Duty 7 -
Reviews expenditures to conform with budgetary provisions.

Job Duty 8 -
Research higher education trends/challenges and provides statistical analyses.

Job Duty 9 -
Provides leadership and direction of policy development by reviewing, analyzing, developing, interpreting, and implementing best practices for sound and effective management.

Job Duty 10 -
Perform other job-related duties as assigned.

Educational Requirements
Bachelor's Degree in related discipline or equivalent combination of education and experience. Advanced certification may be preferred or required.

Required Experience
Six or more years of relevant experience, including three or more years of supervisory experience.

Preferred Educational Qualifications
Master's Degree in related discipline or equivalent.

Financial Systems & Operations

* End-to-end financial operations including reconciliations, journal entries, accounting adjustments, encumbrances, prior-year obligations, fiscal-year close

* Reviews internal/external billing, reimbursements, recurring financial activity

* Personnel-funding transactions (salary allocations, payroll corrections, position-funding changes)

* Resolving system exceptions and complex discrepancies

Purchasing, P-Card & Travel

* P-Card administration and reconciliation

* Recurring renewals (software, maintenance, service contracts)

* Travel authorization, approval, expense, reimbursement processes

Process Improvement & Business Continuity

* Developing and documenting SOPs

* Workflow efficiency evaluation

* Cross-training, knowledge transfer, backup coverage

* Reducing single-person dependencies

Salary $86,168 - $103,747 depending on experience and preferred skills.

SKILLS
This job requires advanced knowledge of accounting principles and practices as applied within a university environment. This includes skills in the application of accounting staff supervision, communications and problem solving. Use of office and finance/accounting related computer applications and systems is required.

Preferred Experience

* Workday

* OneUSG Connect

* OneBudget

* Large, complex higher-ed or public-sector environments

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/