Program Coordinator, Department of Anesthesiology

The University of Arizona Department of Anesthesiology is a collaborative group of clinicians, educators, and researchers who unite to advance medicine and health through innovations in patient care, commitment to training, and the performance of cutting-edge research to provide high-quality, academic, patient-centered anesthesia care for Tucson. The Program Coordinator will support the Department of Anesthesiology's educational mission, with a primary focus on clinical education coordination. This position will work in association with the Medical Student Clerkship Director, Senior Program Manager, Senior Program Coordinator, and educational program leadership to support medical student education and provide cross-coverage for residency and fellowship programs as assigned. The program coordinator must be able to communicate effectively with faculty, professional staff, residents, fellows, and medical students.

• Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

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Clinical Education Coordination:

• Provides administrative support to the Medical Student Clerkship Director and serves as a primary administrative contact between the Department of Anesthesiology, medical students, faculty, preceptors, and clinical education sites.
• Coordinates medical student clerkships, electives, visiting students, and outside rotators within Anesthesiology and its subspecialties. Generates, maintains, and distributes clinical and educational schedules.
• Communicates schedules, policies, deadlines, expectations, orientation information, and clinical education requirements to students and faculty. Responds to routine student inquiries and directs academic, performance, professionalism, or other concerns to appropriate clerkship leadership.
• Collects, maintains, audits, and reports medical student clinical education records, schedules, placement information, and related program documentation. Maintains and updates clerkship policies, forms, templates, orientation materials, and educational resources.
• Utilizes the Visiting Student Learning Opportunities (VSLO) system to support visiting student applications, rotations, scheduling, and related program administration.

Evaluations and Educational Program Management:

• Creates, assigns, matches, and tracks evaluations in New Innovations for medical student clerkships, residency, and fellowship programs, ensuring evaluations are appropriately linked to learners, rotations, faculty, and preceptors.
• Monitors completion of student, resident, fellow, faculty, and preceptor evaluations and follows up as needed to support timely completion and accurate program records.

Medical Student Residency Application Support:

• Coordinates and tracks materials for Department Chair letters, Clerkship Director letters, Letters of Recommendation, scholarship letters, specialty-specific evaluations, SLOEs, and other residency application documentation.
• Provides administrative support for medical student residency applications through ERAS, including uploading and managing departmental letters and documentation and tracking applicable deadlines and specialty-specific requirements.

Departmental Educational Support:

• Provides administrative support to the Medical Student Clerkship Director, Senior Program Manager, Senior Program Coordinator, and educational program leadership as assigned.
• Provides cross-coverage and administrative assistance for residency and fellowship programs as needed to support the Department of Anesthesiology's educational mission.
• Processes and maintains financial transactions related to educational programs, including PCard transactions, reimbursements, purchasing, and other program-related expenses in accordance with University policies and procedures.

Knowledge, Skills & Abilities:

• Ability to communicate effectively with different groups and individuals.
• Attention to detail, and high degree of openness to new approaches and new ideas.
• Ability to handle confidential and sensitive information.
• Proficient with MS office (e.g., Outlook, Word, Excel and PowerPoint), and online collaboration tools (e.g., Google Docs, Box, Teams).
• Ability to independently manage multiple responsibilities, set appropriate timelines, and ensure projects and assignments are completed by established deadlines.
• Ability to build and maintain collaborative working relationships with the education team, department staff, program leadership, and medical school administration to coordinate priorities effectively and achieve shared goals.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through experience required.
• Up to 1 year of relevant work experience required.

Lauren Chuc

ltgallandt@anesth.arizona.edu

Application: The online application should be completed in its entirety. Blank or missing information may be considered an incomplete submission.

Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).