Business Assistant III

Utah State University
Minimum $43,000; commensurate with experience, plus excellent benefits
expense account
United States, Utah, Logan
Oct 11, 2026
Business Assistant III Requisition ID: 2026-10805 # of Openings: 1 Location: US-UT-Logan Category: Administrative/Clerical Position Type: Benefited Full-Time Job Classification: Non-Exempt College: Facilities Department: Bus Svs-Facilites Advertised Salary: Minimum $43,000; commensurate with experience, plus excellent benefits Overview The primary responsibility of this position will serve as the subject matter expert for human resources for hourly employees and to provide financial support to the eight departments of Facilities by assisting in the day-to-day business operations of Facilities. Responsibilities Human Resources: Coordinates with supervisors to post and advertise hourly positions in both iCIMS and Handshake. Assist supervisors with compliance while creating and posting job openings. Completes onboarding process for hourly positions including Unified Hiring Form, electronic I-9, self-disclosure form, and setup in AIM. Initiates background checks for hourly employees hired in sensitive areas of campus. Completes off boarding process for hourly positions including JCTERM and removal from AIM. Monitors hours for ACA compliance and notifies employee supervisors on trends or anomalies. Performs bimonthly payroll and resolves any discrepancies associated with payroll. Handles confidential information effectively. Processes quarterly safety incentive gift cards tax forms. Financial support: Performs the daily financial activities such as p-card approvals and reconciliations, journal entries, data entry, and expense account audits. Serves as backup for entry of expenses into AIM. Assist with daily cash handling procedures. Ensures department transactions are properly recorded and processed. Communicates with other departments within and outside USU regarding financial matters. Helps maintain annual budget using proper accounting/budgeting methods. Other: Manages assigned projects effectively and demonstrates reliability and strong work ethic. Performs duties with diligence in accordance with professional standards and enforce University policies and procedures; uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. Perform miscellaneous job-related duties as assigned Qualifications Minimum Qualifications: Six years of related work experience; or an associate degree/technical training plus four years of related work experience; or a bachelor's degree in a business field plus two years of related work experience is required. Strong organizational skills. Excellent interpersonal abilities. Strong written and verbal communication skills. Team player who excels at building trusting relationships with customers and co-workers Productive worker with solid work ethic who exerts effort in successfully completing tasks. Preferred Qualifications: Experience with onboarding procedures. Competent in the use of computer programs including Excel, Windows, Banner, ServiceNow, i9 Tracker, and other applications Knowledge, Skills, & Abilities: Knowledge of general accounting principles. Knowledge of University financial policies and procedures. Knowledge of personal computer software and hardware Database management skills. Organizing and coordinating skills. Skill in data entry. Strong interpersonal skills and customer service orientation. Ability to communicate effectively, both orally and in writing. Ability to maintain confidentiality of records and information. Ability to analyze and solve problems. Ability to gather data, compile information, and prepare reports. Skill in records maintenance. Ability to set up and maintain financial accounts and ledger. Ability to calculate numbers, correct entries, and post records. Ability to perform accounting procedures Ability to work with others as a team Ability to work under pressure in a fast-paced office environment Openly support and take action to find opportunities to help complete projects more quickly and effectively. Ability to use discretion Disclaimer This job description has been designed to indicate the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to the job. Required Documents Along with the online application, please attach: Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV" Cover Letter to be typed/pasted at the end of your application Document size may not exceed 10 MB. Advertised Salary Minimum $43,000; commensurate with experience, plus excellent benefits ADA Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. Work is normally performed in a typical interior office work environment. Limited physical effort required. Limited exposure to physical risk. College/Department Highlights University Highlights As Utah's student-centered, land-grant research university, Utah State University expands opportunity and strengthens communities across the state through learning, discovery, extension, and engagement. Founded in 1888, USU now holds two Carnegie distinctions: R1 status for very high research activity and the Carnegie Community Engagement Classification. Its innovative research and scholarship is grounded in reciprocal partnerships with local, regional, and global communities, advancing knowledge and serving the public good across Utah, the nation, and the world. With over 50 world-class research facilities and the nation's second-oldest undergraduate research program, USU prepares students to become active, civically engaged leaders who can address critical societal challenges. USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state. Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac-12 Conference, which it joined July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 2025-26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service. Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when it named Utah State the best employer in Utah in 2023. Learn more about USU. The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA coordinator in the Office of Human Resources at 435-797-0122 or hr@usu.edu. updated 10/26 https://careers-usu.icims.com/jobs/10805/business-assistant-iii/job?in_iframe=1* Notice of Non-discrimination In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law. Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law. Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities. In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces. The following office has been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU's non-discrimination policies: Civil Rights & Title IX Office Old Main Room 405 1475 Old Main Hill, Logan UT 84322 titleix@usu.edu (435) 797-1266 For further information regarding non-discrimination, please visit crtix.usu.edu or contact: U.S. Department of Education Denver Regional Office 303-844-5695\| OCR.Denver@ed.gov U.S. Department of Education Office of Assistant Secretary for Civil Rights 800-421-3481 \| OCR@ed.gov *updated 08/2026 Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency je-6677e5d8ae8748f1b672c665332e2cc2