Schedule Template Coordinator- MGB Endoscopy & GI

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

• Provide administrative support to medical and administrative leadership, including management of calendars, schedule templates, meetings, coverage, and on-call schedules.
• Coordinate projects and help ensure key milestones and deliverables are achieved.
• Serve as a central point of contact for internal and external stakeholders.
• Maintain and organize important files, records, and documentation in electronic and physical formats.
• Identify and implement opportunities to improve administrative workflows and efficiency.
• Support the planning and execution of meetings, conferences, and departmental events.
• Process invoices, reconcile expenses, and assist with budget-related activities.

• Strong organizational, communication, and multitasking skills.
• Experience supporting leaders, managing schedules, and coordinating projects in a professional setting.
• Ability to prioritize competing demands while maintaining attention to detail.
• Proficiency with administrative systems, documentation management, and expense tracking.
• A collaborative, customer-service mindset and commitment to operational excellence.

Education
Associate's Degree Business Administration required or Bachelor's Degree Business Administration preferred

Can this role accept experience in lieu of a degree?
No

Experience
Administrative Support Experience 3-5 years required and Executive Level Support Experience 2-3 years required

Knowledge, Skills and Abilities
- Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools.
- Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion.
- Ability to adapt to changing priorities and work effectively in a dynamic environment.
- Strong problem-solving skills to resolve issues and make sound decisions independently.
- Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization.
- Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines.

At Mass General Hospital, you'll be part of a world-class healthcare organization dedicated to innovation, teamwork, and exceptional patient care. While this role does not provide direct patient care, your work will have a meaningful impact on the teams that do.

Bring your organization, coordination, and problem-solving skills to a mission-driven team making a difference every day.

Pay Range

Grade