New

Floor Plan Specialist

University of Wisconsin Madison
$68,000
life insurance, paid time off
United States, Wisconsin, Madison
Sep 23, 2026
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category:Academic Staff Employment Type:Regular Job Profile:Facilities Planner Job Summary: The Floor Plan Specialist role is in the Division of Facilities Planning & Management (FP&M), Department of Capital Planning & Design, in the operational area of Office of Space Management at the University of Wisconsin-Madison. The Space Management Office collects and maintains university space and utilization information, and works with schools, colleges, and divisions to identify and plan for short- and long-term space needs. This role will collect and update space information through building walks, surveys, and project documentation. This work is critical to maintaining and improving space and facility data for campus reporting and planning. An ideal candidate will have knowledge or experience with the following: Space and facility Floor Plan data - Play a key role in collecting, updating, and maintaining university space and utilization information. Work with schools, colleges, divisions, and departments to collect and update organizational field data. Knowledge of the higher education Facilities Inventory Classification Manual (FICM) for accurate space classification. This position requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion. Work ethic and willingness to learn - We are looking for motivated individuals who will dig in and do high quality work on schedule. We expect staff to approach their work with a learning mindset and apply on the job experience to their work. Professional work experience in Architecture, space planning, or a related field. Experience with gathering, updating, and implementing field data into a standardized floor plan program, ensuring accuracy and consistency. Ongoing/Renewable Full-Time 100% FTE Hours generally scheduled 7:45AM to 4:30PM Monday through Friday. Additional Information This position may require occasional travel outside of Madison, Dane County, or the State of Wisconsin to UW-Madison facilities and/or other institutions. Key Job Responsibilities: Contributes to the development and maintenance of Space Management and FP&M floor plan standards. Including, but not limited to, room number schema, drawing file process and storage, layers and drawing elements, and uniform graphics and symbology Investigates options for potential future development based on unit facility master plans and the overall Campus Master Plan Produces and maintains space floor plans and integrates them with the space inventory data system according to Space Management and FP&M standards Schedules logistics and secures resources and information to identify, assign, and acquire space for institutional use Analyzes, audits, and updates facility records Reviews, evaluates, approves, and provides recommendations for facility improvements, space assignments, and proposals utilizing best practices and established policies and procedures Reviews space requests and models test fits and facility options for massing, scale, and impact to university facilities per the Campus Master Plan Department: Division of Facilities Planning & Management (FP&M), Capital Planning & Design, Space Management Office Compensation: $68,000 annual minimum The minimum rate for this position is $68,000, but is negotiable based on experience and qualifications. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see below for more information: Academic staff Benefits summary Required Qualifications: Driver's license that is Required - Valid and Meets UW Risk Management Standards 2 years of professional work experience Working knowledge of Microsoft Excel Advanced knowledge of Autodesk CAD to create and update accurate floor plans Experience with gathering, updating and implementing field data into a standardized floor plan program Excellent organizational skills and attention to detail Ability to handle sensitive information. Preferred Qualifications: 5 years' professional work experience Professional work experience in Architecture, space planning, or related field Working knowledge of ArcGIS and/or Revit. Knowledge of the higher education Facilities Inventory Classification Manual (FICM) Effective oral and written communication techniques Ability to organize, evaluate, and present information effectively. Knowledge of administrative structure and functional requirements of facilities in higher education Skill and commitment to provide quality customer service Education: Bachelor's degree, preferred; a focus in architecture, space planning, or related field preferred. How to Apply: To begin the application process, click the "Apply" button. Please note, there is only one attachment field. You must upload all of your documents in the attachment field, either as one combined document, or separate documents. We are eager to learn more about how your experience may align with this position. The following is required for your application to be considered complete: A cover letter describing how your experience relates to the listed required and preferred job qualifications. A resume detailing your educational and professional background. The search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected. This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointments. Contact Information: Passion Malotky, passion.malotky@wisc.edu, 608-890-1852 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal OpportunityEmployer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.