Office Administrator

Office Administrator
Location: Pittsburgh, PA
Schedule/Shift: Monday-Friday, 8:00 AM-5:00 PM; 100% onsite
Pay: $25.00 per hour
26-10123

Job Summary
The Office Administrator provides general administrative support for office operations while serving as a liaison between regional teams and shared Finance and Human Resources functions. This role supports payroll, route accounting, customer inquiries, HR processes, records management, office supplies, meetings, and day-to-day administrative activities. The position requires strong organization, communication, attention to detail, and the ability to manage multiple priorities in a professional office environment.

Job Responsibilities

• Provide administrative support to regional leadership and branch operations.
• Manage daily office activities, including mail, package deliveries, office supplies, equipment, and general office needs.
• Support payroll processing, route paperwork, customer account inquiries, and related Finance activities.
• Complete daily route accounting balancing and ensure required documentation is collected.
• Support Human Resources with new hire paperwork, timecard tracking, recruiting documentation, uniform orders, and general HR inquiries.
• Answer incoming phone calls professionally and direct calls to the appropriate contacts.
• Maintain accurate files and follow applicable record retention requirements.
• Plan, coordinate, and organize meetings and office events.
• Review and process operating expenses for appropriate approval.
• Provide sales support, including outbound calling activities when applicable.
• Maintain required workplace postings and records in accordance with applicable requirements.
• Collaborate with internal teams and share administrative best practices.
• Perform other assigned administrative duties as needed.

Job Requirements

• Prior office administration, customer service, human resources, payroll, accounting, or related experience is preferred.
• Strong verbal and written communication skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Strong mathematical and data accuracy skills.
• Proficiency with Microsoft Office.
• Comfort using smartphones and other office technology.
• Strong attention to detail and punctuality.
• Ability to maintain confidentiality when handling payroll, HR, and employee information.
• Fluent in English.
• Ability to occasionally lift and move up to 25 pounds.
• Ability to work in an office environment with moderate noise and occasional exposure to moving equipment and outdoor weather conditions.

Education

• High school diploma or GED required.

Work Experience

• Prior office administration, customer service, human resources, payroll, accounting, or office management experience is preferred.
• Direct Store Delivery or route accounting experience is a plus.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

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Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or (732) 238-6050.