Front Desk Payroll Coordinator

Education Requirements

• High school diploma or GED required.
• Proficiency with Microsoft Outlook, Word, Excel, and other office software.
• Ability to accurately manage payroll, employee records, and administrative documentation.
• Knowledge of payroll and timekeeping systems is a plus.

Experience Requirements

• Minimum 1 year of administrative, payroll, customer service, receptionist, or office support experience.
• Experience processing payroll information, reviewing timesheets, and maintaining employee records preferred.
• Experience handling confidential employee and payroll information.
• Strong data entry skills with a high level of accuracy and attention to detail.

Preferred Qualifications

• Previous front desk, receptionist, staffing, human resources, or payroll administration experience.
• Knowledge of onboarding processes, employment documentation, background checks, and drug screening procedures.
• Excellent customer service and communication skills.
• Strong organizational, problem-solving, and time management abilities.
• Ability to work independently while supporting multiple priorities in a fast-paced office environment.

Physical Capabilities

• Ability to sit, stand, and walk throughout the workday.
• Frequent use of computers, telephones, printers, and other office equipment.
• Ability to lift up to 20 pounds occasionally.
• Ability to maintain focus and accuracy while performing detailed administrative and payroll tasks.

Job Duties

• Greet employees, applicants, clients, and visitors while providing exceptional customer service.
• Answer and direct incoming phone calls and respond to general office inquiries.
• Collect, review, and process employee timesheets, payroll documentation, and timekeeping records.
• Verify payroll information, identify discrepancies, and assist employees with payroll-related questions.
• Process onboarding paperwork and support new hire orientation activities.
• Monitor and track background checks, drug screens, and employment documentation.
• Maintain accurate employee files and ensure records remain complete and compliant.
• Prepare reports, perform data entry, and maintain payroll and personnel databases.
• Coordinate communication between employees, managers, and internal departments regarding payroll and administrative matters.
• Support daily branch operations through scheduling, filing, recordkeeping, and other administrative duties while maintaining strict confidentiality of employee information.