Creative & Marketing Operations Specialist

Imagine stepping into the core of a major retail brand's marketing engine, making an immediate and significant impact from day one. This is a unique opportunity to own the operational machinery behind every campaign, photoshoot, and launch for a globally recognized brand.

Aquent is seeking a highly organized and proactive individual for a critical, high-visibility contract role. For four and a half months, you will step into a well-established position, taking the reins of the marketing engine for a major retail brand. This maternity leave cover offers real ownership and a chance to add a marquee retail brand to your resume, providing a clean, high-visibility stretch of work with a defined start and finish. You will be at the intersection of Creative, Marketing leadership, Brand Operations, Production, and administrative teams, ensuring seamless execution of all marketing initiatives.

What You'll Own & Achieve

As the owner of the Creative and Marketing operating model, milestone planning process, and enterprise scheduling infrastructure, your responsibilities will include:

• Own, manage, and maintain marketing calendars, project timelines, and operational planning tools
• Run daily maintenance of Outlook planners and Smartsheet reporting so everything stays aligned to the operating model
• Schedule Marketing and Creative team meetings
• Coordinate and schedule Marketing leadership and cross-functional meetings with brand stakeholder alignment
• Spot scheduling conflicts, process gaps, and timing risks before they land, and bring the fix with you
• Manage attendee documentation and keep planners current
• Facilitate recurring meetings and partner cross-functionally to drive calendar alignment on organizational priorities and executive milestones
• Hold the line on efficient operational workflow and support a culture of continuous improvement
• Regularly assess operations to find efficiencies in day-to-day workflow
• Support planning activities and process improvements that drive visibility across the organization
• Ad hoc process documentation and project management support

A Day in the Life

A typical day will involve coordinating with stakeholders, managing schedules and planning tools, tracking key milestones, and proactively clearing issues to ensure timelines are met.

What You Bring

We are looking for a highly capable individual with a proven track record in operations and project management:

• 3-6 years of experience in marketing operations, project management, or a closely related function
• Bachelor's degree required
• Strong project management and operations skills
• Experience coordinating complex schedules and working across cross-functional teams
• Highly organized, detail-oriented, self-motivated, and an independent thinker
• Excellent problem-solving skills and sound judgment
• Proven presentation, communication, and interpersonal skills
• Ability to adapt quickly when direction and priority shift in a fast-paced, deadline-driven environment
• Strong working knowledge of Outlook, Smartsheet, Excel, SharePoint, and InDesign

What Will Make You Stand Out

Beyond the core requirements, candidates who possess the following will thrive in this role:

• Previous marketing operations experience
• Previous fashion or retail experience
• Experience supporting senior leaders or large cross-functional teams, with the ability to confidently manage competing priorities
• A proactive approach to calendar and meeting governance, thinking in terms of conflicts, sequencing, and decision-making beyond just sending invites
• Examples of catching errors, preventing problems, or improving processes
• Organized yet flexible, with the ability to pivot cleanly when priorities shift

Culture fit: Self-starter, proactive about finding solutions, thoughtful collaborator, clear communicator. Low ego, high impact, focused on outcomes. Comfortable and confident operating behind the scenes in a coordination and support capacity.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.