Risk Management/Workers' Compensation Assistant - 140862

Department Overview

Environment, Health & Safety (EH&S) is dedicated to the reduction of risks within the UC San Diego community, and to the promotion of safety as value in our university culture. We are pleased to provide health, safety, and environmental services to everyone at UC San Diego. Our goal is to support the mission of the university by helping staff, faculty, and students take an active role in protecting their health and the environment.

Position Overview

Under the general supervision of the Workers' Compensation Disability Program Manager, the incumbent is responsible for providing all administrative aspects of the Loss Prevention Program, Loss Prevention Fund Administration, including the determination of procedures, selection of methods and implementation of policy applications, as well as long range planning for these programs. Provide administrative support for Workers' Compensation Staff and Campus Risk Manager.

Incumbent also is responsible for various case management duties including gathering and reviewing injury data to: 1) determine accurate statistical codes into iVOS 2) submit qualified incidents to the State of California - Division of Workers' Compensation, and 3) enter appropriate incidents on the Cal-OSHA 300 log.

• Advanced computer skills and in-depth knowledge and experience using Microsoft Word, Excel, and other MS Office products

• Demonstrated ability to initiate and plan work from general concepts, and work independently exercising good judgment. Proven ability to organize and prioritize work to deal with a multiplicity of projects and demands.

• Demonstrated experience writing clear and concise memoranda and correspondence, including knowledge of grammar and format.

• Demonstrated ability to perform in a team environment working with diverse populations.

• Demonstrated experience using word processing, spreadsheet, database, and presentation graphics software.

• Strong understanding of customer service and quality performance techniques and procedures and the ability to apply them in achieving quality and customer service goals.

• Excellent oral and written communications skills. Ability to maintain confidentiality.

• Excellent interpersonal skills, including tact, diplomacy, flexibility, and the ability to communicate effectively with faculty, administrators, staff, students, outside agencies and the general public. Bilingual capability is a plus.

• Demonstrated ability to develop good working relationships with employees and campus departments. Ability to interact effectively with others at all levels and to exercise confidentiality. Ability to handle highly confidential matters and material with discretion.

• Strong organizational skills with the ability to be flexible, yet able to handle multiple tasks simultaneously. Ability to prioritize workload to meet shifting deadlines and changing priorities with frequent interruptions.

• Demonstrated ability to identify, organize and prioritize work tasks and schedule work to be done. Demonstrated self-motivation and dedication to meeting deadlines on task completion. Proven ability to work productively under the constant pressure of deadlines.

• General knowledge of claims database systems such as iVos.

• General knowledge of CAL-OSHA and Federal OSHA Regulations.

• General knowledge of California workers' compensation laws regarding eligibility for benefits and the benefits themselves (medical, temporary disability, permanent disability, job displacement vouchers and death benefits).

• DOJ and FBI background clearances required.

• Occasional overtime required.