New

Program Coordinator - AI Center Coordinator, College of Medicine

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Sep 02, 2026
Program Coordinator - AI Center Coordinator, College of Medicine Program Coordinator - AI Center Coordinator, College of Medicine Hiring Department: Medical Education Location: Chicago, IL USA Requisition ID: 1042277 FTE: 1 Work Schedule: Monday - Friday Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: September 11, 2026 Salary Range (commensurate with experience): $60,000.00 - 70,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The Medical Education AI Center Coordinator will perform administrative duties related to the day-to-day operations of the Department of Medical Education (DME) AI Center in the within the College of Medicine. This position will assist Faculty with the implementation and deployment in the areas of simulation, assessment, research, education, certification, and workshops. Duties & Responsibilities Administrative and operations lead for day-to-day activities of the DME AI Center: Coordinate center operations, communications, scheduling, documentation, logistics, and follow-up across multiple AI-related initiatives. Develop working familiarity with basic functions, workflows, and user needs associated with DME AI platforms. Serve as a primary point of contact for faculty, staff, learners, platform users, researchers, vendors, and collaborators within and external to the University of Illinois Chicago (UIC) using DME platforms. Maintain organized records of center activities, programs, events, grants, platform use, contacts, meeting notes, decisions, and outcomes. Track AI platform finances/charges and analyze usage data. Program coordinator for AI educational programs: Support learners and faculty involved in all DME AI educational programs, including certificate programs, AI in Undergraduate Medical Education activities, and AI Workshop programs, and future educational offerings. Manage learner access to UIC/DME AI resources. Coordinate program logistics, including enrollment-related processes, records, calendars, meeting materials, and participant communications. Collaborate and coordinate with Health Professions Education administration, as needed. Grant and project coordination for AI-related initiatives: Collaborate with Faculty to manage and coordinate existing and future grants for associated AI projects. Track project timelines, deliverables, personnel, budgets, meetings, reporting requirements, and required documentation. Coordinate administrative components of pending and future grant applications, including timelines, collection of materials, formatting, routing, and submission requirements. Support budget tracking, purchasing, reimbursements, payments, and other financial processes related to AI Center projects and grants. Oversee logistics for AI-related events: Manage and implement logistics for AI events in consultation with faculty. Collaborate with the DME operations team to plan and implement logistics for events. Support preparation of meeting materials, agendas, notes, action items, and follow-up communications. Communications and documentation support for the DME AI Center: Assist with internal and external communications, including announcements, newsletters, website updates, promotional materials, meeting materials, and stakeholder updates. Support documentation needed for reporting, evaluation, continuity, and future planning. Help ensure that AI Center activities, outputs, partnerships, and milestones are accurately tracked and communicated. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: Bachelor's degree. A total of one (1) year (12 months) working operational experience in emerging technologies for education, including Artificial Intelligence learning platforms. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.) Preferred Qualifications: Master's Degree To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://apptrkr.com/9800462"">https://uic.csod.com/ux/ats/careersite/1/home/requisition/20778?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency je-f0b0069edaa44a4d91b5864257027c5d