Project Coordinator

Job Title: Project Coordinator

Location: RWJ - New Brunswick

Department Name: Planning Design Construction

Req #: 0000258630

Status: Salaried

Shift: Day

Pay Range: $62,476.00 - $96,838.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Step into a high-impact role where your organizational skills, attention to detail, and ability to bring people and information together help turn capital projects into reality. As a Project Coordinator on the RWJBarnabas Health Planning, Design & Construction team, you'll work closely with Project Managers, internal teams, vendors, consultants, and other stakeholders to help keep projects organized, on schedule, and moving forward.

The Project Coordinator role may be the perfect fit for you if you enjoy bringing structure to complex projects, managing multiple priorities, and working with a variety of people and teams. If you're highly organized, detail-oriented, resourceful, and motivated by seeing projects come together, this opportunity offers the challenge, collaboration, and opportunity you're seeking.

As a Project Coordinator, a typical day might include the following:

• Supporting Project Managers with the coordination and delivery of capital projects and special requests.
• Creating capital requests and uploading supporting documentation within the capital approval system.
• Facilitating standard agreements and contracts with vendors and consultants under the direction of Project Managers.
• Obtaining quotes, preparing purchase order requisitions, processing invoices, and following up on payments and check requests.
• Identifying and helping resolve invoice, payment, and documentation discrepancies.
• Creating project reports by gathering and exporting information from internal capital, financial, and project management systems.
• Organizing project documentation and maintaining accurate, current records to support reporting and record retention requirements.
• Uploading project documents into applicable project management systems and ensuring information is properly filed and accessible.
• Supporting project scheduling, logistics, and coordination activities to help projects remain on track.
• Serving as a liaison between Project Managers, internal departments, vendors, consultants, and other external partners.
• Coordinating minor moves and relocations associated with capital projects.
• Recording meeting minutes and maintaining detailed notes, action items, and project information.
• Responding to ad-hoc project requests and adapting to changing priorities as project needs evolve.

The Project Coordinator role might be for you if:

• You enjoy keeping complex projects organized and ensuring important details don't fall through the cracks.
• You are highly organized and take pride in accuracy, documentation, and follow-through.
• You can manage multiple projects and competing deadlines while maintaining quality.
• You communicate clearly and confidently with colleagues, leadership, vendors, consultants, and external partners.
• You are comfortable working independently while knowing when to ask questions or seek guidance.
• You are a problem-solver who can anticipate needs and help keep projects moving forward.
• You enjoy building relationships and serving as a reliable resource for project teams.
• You are comfortable working with data, project documentation, financial information, and multiple technology platforms.
• You lead with integrity and are proud to represent the RWJBarnabas Health mission, vision, and values.

To be considered for this opportunity, you must have a Bachelor's Degree or equivalent combination of education and related experience. You must possess at least two years of experience as a Project Coordinator, Project Administrator, or in a similar role supporting an architectural, engineering, design, construction, or related organization. Experience coordinating multiple projects with firm deadlines and strong organizational skills and exceptional attention to detail is required. Must have proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and related applications and the ability to communicate, organize, interpret, and present project information to colleagues, leadership, end users, and external contacts. Preferred qualifications include a Bachelor's Degree in Architecture, Engineering, Construction Management, or a related field. Previous experience supporting projects in a healthcare environment or other complex facilities strongly preferred. Familiarity with project management and business systems such as Kahua, Workfront, and PeopleSoft and experience with PDF editing software such as Bluebeam Revu.

As part of our Planning, Design & Construction team, you'll have the opportunity to work alongside experienced Project Managers and professionals across architecture, engineering, construction, facilities, and healthcare operations. Your coordination, organization, and attention to detail will help transform plans into functional environments that support our patients, families, physicians, and employees.

If you're ready to bring your organization, problem-solving skills, and attention to detail to projects that make a difference, we invite you to join the RWJBarnabas Health team.