Accounts Payable Analyst

SUMMARY

We are seeking a hands-on Accounts Payable Analyst to be directly involved in the day-to-day AP operations within a dynamic, publicly traded manufacturing environment. This role is responsible for ensuring timely, accurate invoice processing and payment execution, with a strong emphasis on general ledger accuracy, inventory-related purchasing, compliance with SOX/internal controls, and cross-functional coordination with operations, purchasing and finance.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

* Match and process high-volume invoices, with a focus on 3-way matching against POs and receiving documents related to raw materials, MRO, and capital purchases ensuring invoices and payments are processed accurately and on time.

* Actively participate in invoice processing with a strong focus on coding transactions to the correct GL accounts (e.g., expense accounts, accruals, prepaid, fixed assets)

* Ensure proper cutoff for month-end close and assist in preparing and recording journal entries related to AP (e.g., accruals, adjustments, reclassifications).

* Assist in month-end general ledger reconciliations for various AP related accounts (including AP sub-ledger, Accrued Inventory, Prepaid Inventory, etc.), working closely with the accounting team to resolve variances.

* Support SOX compliance by enforcing internal controls over AP processing, approvals, and documentation retention.

* Coordinate with Purchasing and Receiving to resolve discrepancies in pricing, quantity, or vendor issues; escalate as needed to ensure timely resolution.

* Manage weekly payment runs (check, ACH, wire) and ensure payment accuracy and completeness

* Assist with external and internal audits, providing support for AP-related documentation, walkthroughs, and control testing.

* Contribute to process improvement initiatives, including automation, reporting, and policy updates, while maintaining a control-conscious mindset

* Manage vendor inquiries and resolve discrepancies in a timely manner.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Strong working knowledge of general ledger structure, accounting concepts and how AP activity flows through financial statements.
* Solid understanding of 3-way match, purchasing cycles, and inventory-related invoice processing associated within a publicly held manufacturing business.
* Excellent organizational and problem-solving skills, with the ability to work accurately under tight deadlines and manage competing priorities.
* Strong communication skills and ability to work cross-functionally across departments.
* Familiarity with SOX/internal controls, audit support and compliance standards in a public company setting preferred.