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University of North Carolina Charlotte jobs

Administrative Support Specialist

University of North Carolina Charlotte
$40,665 - $48,000
United States, North Carolina, Charlotte
Sep 01, 2026
Administrative Support Specialist
Please see Special Instructions for more details.
  • This position is for UNC Charlotte Permanent employees only.
    * Please do not apply for this position if you are not a current UNC Charlotte Permanent or Temporary employee. Your application will not be considered.
  • The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
  • The Search Committee will not contact references without first verifying permission with the finalist.
  • Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
  • Do not write 'see resume' on your application when completing the job duties section.
  • UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
Position Information
General Information




















Vacancy Open to UNC Charlotte Employees Only
Employment Type Permanent - Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 000284
NC Salary Grade Equivalency NC10
Classification Title Admin Support Specialist - Advanced
Working Title Administrative Support Specialist
Salary Range $40,665 - $48,000
Anticipate Hiring Range $40,665 - $48,000
FLSA Status Non Exempt
Division Business Affairs
Department Financial Services (Adm)
Work Unit Controller
Work Schedule
8:00 am - 5:00 pm; Monday - Friday
This position may be eligible for a telework schedule 1-2 days per week once onboarding is complete and with supervisor approval.
Primary Purpose of Position
This position audits/processes purchase order invoices from all University funding sources (State Appropriation, Federal Grants, Special Institutional and Auxiliary) using Banner, 49er Mart, and ImageNow.

Additionally, this position issues payments to vendors and reimbursements for expenses incurred by employees, non-employees, and students in compliance with Federal, State, and University policies, guidelines, and acceptable risks.
Minimum Education/Experience
Required Minimum Qualifications:

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties

  • This position audits/processes purchase order invoices from all University funding sources (State Appropriation, Federal Grants, Special Instructional and Auxiliary) using Banner, 49er Mart, and an imaging system.
  • Issues payments to vendors and reimbursements for expenses incurred by employees, non-employees, and students in compliance with Federal, State, and University policies, guidelines, and acceptable risks.
Other Work Responsibilities

  • Responsible for secure handling of sensitive and/or confidential information.
  • Other duties as assigned.
Departmental Preferred Experience, Skills, Training/Education

  • Accounts Payable experience in a high-volume department; experience working in an institution of higher education preferred.
  • Experience with Banner/ERP system; 49er Mart or other e-procurement system.
  • Experience issuing payments to vendors and reimbursements for expenses.
  • Experience in Microsoft Suite and Google Suite - with Intermediate Excel skills preferred.
  • Strong attention to detail is needed for this position.
Necessary Licenses or Certifications
Work Location Reese 3rd floor
Posting date 09/01/2026
Closing date 09/08/2026
Proposed Hire Date 09/29/2026
Contact Information
Special Notes to Applicants

  • This position is for UNC Charlotte Permanent employees only.
    * Please do not apply for this position if you are not a current UNC Charlotte Permanent or Temporary employee. Your application will not be considered.
  • The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
  • The Search Committee will not contact references without first verifying permission with the finalist.
  • Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
  • Do not write 'see resume' on your application when completing the job duties section.

  • UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).



  1. *
    How did you hear about this employment opportunity?

    • UNC Charlotte Website
    • HERC Job Board
    • Inside Higher Education
    • Mitratech Circa (formerly known as Local JobNetwork)
    • Another Website
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Other



  2. Where did you learn about this posting?

    (Open Ended Question)


  3. *
    Do you have at least a high school diploma / GED and one year of related office experience or an equivalent combination of education and experience?

    • Yes - I have at least a high school diploma / GED and one year of related office experience or an equivalent combination of education and experience
    • No - I do not have at least a high school diploma /GED and at least one year of related office experience.


  4. *
    Please describe your accounts payable experience in a high volume department.

    (Open Ended Question)


  5. *
    Please describe your experience with the Banner ERP system and Jaggaer (formerly SciQuest) e-procurement platform.

    (Open Ended Question)


  6. *
    Do you have experience issuing payments to vendors and reimbursements for expenses?

    • Yes - I have experience issuing payments to vendors and reimbursements for expenses
    • No - I do not have experience issuing payments to vendors and reimbursements for expenses
    • No - I have experience with issuing payments to vendors only
    • No - I have experience with reimbursements for expenses only


  7. *
    This posting is for current UNC Charlotte permanent, temporary, and RIF employees only. Are you a current UNC Charlotte employee?

    • Yes
    • No




Applicant Documents
Required Documents

  1. Resume / Curriculum Vitae
  2. Cover Letter / Letter of Interest
  3. Contact Information for References


Optional Documents

Applied = 0
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