Project Assistant

Job Summary:

The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams.

Job Duties:

* Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom
* Proofreads and edits documents and reports
* Assists case management staff and program leadership with administrative duties related to state and Federal grant programs
* Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center
* Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours
* Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning
* Enters time and expense information into the time entry system for staff when requested
* Other duties as required

Qualifications, Knowledge, Skills and Abilities:

Education:
* High school diploma, required; Associate's, preferred

Experience:
* Two (2) or more years' experience in a professional office environment, preferred

License/Certifications:
* N/A

Software:
* Proficiency in Microsoft Office, required
* Familiarity with document retention software, preferred

Language:
Bilingual Spanish, preferred

Other Knowledge, Skills, & Abilities:
* Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system
* Ability to troubleshoot and solve problems
* Flexibility to work overtime if needed - before or after normal business hours