Office Assistant - Dallas Regional Office

Dominium is helping tackle the affordable housing crisis - and we're looking for motivated candidates to join our team and advance our mission. With offices in Atlanta, Dallas, Phoenix and Minneapolis, Dominium is one of the nation's most respected and innovative affordable housing development and management companies. We create quality, affordable homes and engage with our residents to foster a strong sense of community and connection.

Join us in making a difference in people's lives every day at a company where you can challenge yourself to develop both personally and professionally.

POSITION SUMMARY:

The Office Assistant is responsible for overseeing and coordinating all aspects of building maintenance and daily operations within the corporate office. The role ensures the safety, efficiency, and functionality of the facility, while managing vendor relationships and reviewing contracts to maintain effective and cost-efficient services.

ESSENTIAL FUNCTIONS:

1. Serve as the primary point of contact for all in-office requests, scheduling, and inquiries from corporate employees, managers, executives, and vendors, ensuring prompt and customer service-oriented responses.
2. Greet and welcome employees, guests, and vendors to the office, creating a positive first impression and upholding a professional atmosphere.
3. Always maintain confidentiality and assist with administrative tasks for all departments as needed, including filing, mail handling, and data entry.
4. Manage shipping logistics, including creation of shipping labels and scheduling pickups.
5. Maintain the master floor plan and workstation assignments and perform regular office standards compliance audits through random walkthroughs.
6. Conduct daily inspections to ensure office cleanliness and identify needed repairs, resolving or coordinating as necessary.
7. Address daily facility issues and coordinate with vendors for repairs and ongoing maintenance needs.
8. Answer incoming mainline phone calls and support employee programs such as regional anniversary and birthday recognition.
9. Act as lead for the office/regional Event Committee, organizing events within budget and managing related logistics.
10. Manage office supply inventory and essential ordering while maintaining timely and regular attendance and performing other duties as assigned.

QUALIFICATIONS: (Knowledge, Skills, Abilities, Education, Training and Experience.)

• High school diploma required; relevant experience preferred
• Strong verbal and written communication skills
• Proficient in Microsoft Outlook and general computer applications
• Solid math, reasoning, and problem-solving abilities
• Effective project management skills
• Professional appearance and demeanor
• Ability to always represent Dominium with professionalism

About Us: Dominium is a purpose-driven leader in affordable housing. We operate in approximately 20 states, supported by a team of over 1,300 dedicated employees. For more than 50 years, we have delivered excellence in the development and management of affordable housing communities across the United States. Dominium's values - EDGE: Entrepreneurial Innovation, Developing People, Growth Mindset and Execution - guide us in fulfilling our Purpose: to provide quality, affordable housing that builds Enduring Value for our residents, employees, communities and financial partners. We believe housing provides dignity, and our work has a positive, lasting impact on the lives of individuals and families - often for generations. Our properties last for decades, leaving a lasting impact in the communities where they are located.

We offer a competitive salary, an incentive bonus program, training and development programs, career growth and community volunteer and outreach programs. We also provide a comprehensive benefits package for eligible employees, including Basic Life and AD&D; Employee, Spouse and Child Supplemental Life and AD&D; and Short and Long-Term Disability insurance. We also offer Medical, Dental and Vision coverage, with optional Health Savings Accounts, as well as Medical and Dependent Care Flexible Spending Accounts. We offer Voluntary Benefits (Accident, Critical Illness, Whole Life) and an Employee Assistance Program. Additionally, you have access to a 401(K) plan, Health and Financial Wellness Programs, Paid Time Off including Paid Holidays and Floating Holidays, Paid Parental Leave, Education Reimbursement, Employee Recognition and the Dominium Employee Emergency Fund.

Dominium is committed to providing equal employment opportunities to qualified applicants and employees. Dominium prohibits employment discrimination on race, color, creed, religion, national origin, citizenship, sex (including sexual orientation and gender identity), pregnancy, marital status, familial status, status with regard to public assistance, disability, membership or activity in local commission, veteran status, military status, age, genetic information, union membership, use of lawful consumable products, or any other category protected by applicable state or federal law.