Senior Clinical Trials Research Coordinator

#CA-FT

This 100% position is for the Senior Clinical Research Program Coordinator of the Innovating in Mood and Substance Use Disorders Personalized and Accelerated CNS Therapeutics (IMPACT) Lab and Mood Disorders Research Program directed by Dr. Manpreet Singh at the UC Davis Medical Center.

The Senior Clinical Trials Coordinator is responsible for the coordination and management of clinical research studies within the Department of Psychiatry. This position works closely with principal investigators, sub-investigators, research staff, sponsors, contract research organizations (CROs), institutional review boards (IRBs), and study participants to ensure clinical trials are conducted in accordance with study protocols, Good Clinical Practice (GCP), federal and state regulations, and institutional policies.

The Senior Clinical Trials Coordinator provides leadership and oversight for clinical research activities, including study start-up, participant recruitment and retention, study visits, data collection, regulatory compliance, and study close-out. This role may oversee multiple clinical trials simultaneously and may provide guidance, training, and mentorship to clinical research coordinators and other research staff.

The IMPACT Lab conducts clinical and translational research related to neurobiological markers of major mood disorders and their treatments in children, adolescents, and young adults. Research involves longitudinal clinical, cognitive, behavioral, EEG and MRI assessments and preclinical and clinical assays aimed to investigate neurodevelopmental mechanisms and risk and resilience factors for lifelong mood disorders. The lab aims to intervene as early as possible in order to prevent the development of disease-related deficits and treatment-related side effects for youth with mood and related disorders. The incumbent will be responsible for supporting the PI in the development and execution of clinical trials and other research projects generated by the group, including contribution of advanced knowledge to project development and execution; independently manage participant recruitment and eligibility determinations; manage study conduct, data collection and organization; use advance statistical analysis skills to lead data analysis and support development of manuscripts, grants, or other research related products; independently manage multiple IRB protocols; support communications with various agendas and ensure compliance with requirements; provide administrative support for the hiring, onboarding and required evaluations of staff; support budget development and management across clinical and research programs; and support community engagement or fundraising activities. The incumbent will independently coordinate and manage the overall administration and outcome of one or more clinical research studies provide leadership to other support personnel. The incumbent will utilize independent judgment to prioritize tasks and respond to the needs of program staff and students; effectively communicate in person, by telephone and in writing; plan, organize, evaluate situations, make decisions, adjust priorities, work independently and, respond with flexibility to requests for assistance in problem solving.

Apply By Date: August 26,2026 at 11:59pm. Selection activities may start at any time.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Certification as a Certified Clinical Research Professional (CCRP), Certified Clinical Research Coordinator (CCRC), or equivalent
• Bachelor's degree in related field such as psychology, neuroscience, health Science, nursing, public health or a related discipline.
• Minimum three years of experience coordinating and conducting multiple clinical trials in psychiatry, behavioral health, neuroscience, or a related field.
• Experience coordinating multiple clinical research studies or complex clinical trials
• Experience with budget development and management, including budgets for federally funded projects and other sources.
• Extensive experience with research recruitment and at least 2 years of experience in providing support to other clinical research staff.
• Experience coordinating industry-sponsored, investigator-initiated, or federally funded clinical trials.
• Experience with psychiatric clinical trials involving medications, psychotherapy, digital therapeutics, or other behavioral health interventions.
• Experience working with vulnerable populations or individuals with psychiatric diagnoses.
• Experience with electronic data capture systems and clinical research databases.
• Experience with regulatory submissions and sponsor monitoring visits.
• Experience with clinical research regulations, GCP, IRB requirements, and informed consent processes.
• Experience with Microsoft Suite, web-based electronic data capture platforms, bibliographical applications (e.g. Zotero or Mendeley), and statistical software.
• Experience measuring & recording vital signs, and anthropometric measurements.
• Experience creating study source documents and working with sponsor-related applications/tools.
• Previous experience developing, overseeing, and managing IRB protocols documents.
• Direct experience and oversight responsibilities in data management.
• Demonstrated experience working with children and adolescents.
• Experience preparing study budgets and facilitating budget negotiations.
• Experience with statistical programs, and preparation of data for Data Safety Monitoring Board review.
• Demonstrated experience working with children and adolescents with autism.
• Strong organizational skills and demonstrated ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to maintain accurate and confidential records.
• Ability to work effectively with multidisciplinary teams and external research partners.
• Knowledgeable about recruitment and retention strategies for clinical study participants.
• Comprehensive knowledge of Good Clinical Practices, IRB regulations, elements of informed consent, and ethical principles related to the participation of human subjects in biomedical research.
• Advanced and current knowledge of FDA regulations related to the conduct of research.
• Strong organizational skills to set priorities, handle multiple tasks simultaneously and meet deadlines.
• Comfortable with technology and and excellent problem identification and problem-solving skills; and ability to anticipate potential problems.
• Demonstrated leadership and interpersonal skills to effectively to train, and serve as mentor for less experienced and lower-level staff.
• Communication skills to effectively convey factual information to investigators, and to engage in collaborative problem-solving and negotiation with staff and colleagues.
• Analytical skills to evaluate information, practices and procedures, formulate logical and objective conclusions and make recommendations for effective solutions.
• Advanced-level knowledge of psychiatric populations, basic neuroanatomy, medical terminology, and ability to interpret physicians' notes, medical records, laboratory and scan results.
• Excellent writing skills to compose reports and correspondence utilizing correct grammar, spelling, and punctuation as well as clearly documenting research data onto forms.
• Mathematical skills abilities to perform calculations involving basic accounting, body mass index (BMI), and drug dosing and compliance calculations.
• Demonstrated knowledge of safe laboratory practices, and experience with processing blood & serum samples and preparing laboratory slides.
• Knowledge of biological, social and psychological mechanisms related to mental health and/or cognitive functioning obtained through advanced graduate study or additional substantive training.
• Demonstrated knowledge of research principles and ethics, ability to follow protocols, and to use the internet for research.
• Proven ability collecting, checking and analyzing data and creating lists and reports.
• Organizational skills and attention to detail in maintaining large volumes of data, to determine workload priorities to independently accomplish tasks/goals and meet deadlines.
• Demonstrated ability to use word processing and other computer software to type from verbal/written instructions with speed and accuracy; to read, compose and edit documents with an excellent working knowledge of English grammar, punctuation, spelling and excellent proofreading skills.
• Advanced knowledge of spreadsheet software such as Excel to perform mathematical tasks accurately, create and edit data, and create documents. Advanced knowledge of Microsoft applications including Microsoft Word and PowerPoint, electronic calendaring and e-mail software (Outlook).
• Knowledge of statistical analysis methods (e.g. descriptive statistics, T-tests, ANOVA, regression) and associated software (e.g. SPSS)
• Excellent oral and written communication skills to effectively work with physicians, consumers and families, clinical staff, research staff, and other health care professionals.
• Proven skill exercising discretion and using independent judgment to answer questions, respond to queries, and overcome challenges.
• Successful record of assisting co-workers and actively participating as a team member.
• Ability to establish and maintain effective interpersonal relationships in performance of duties and consistently demonstrate professional interpersonal skills, adhering to the UCD Principles of Community.
• Proven ability to independently perform a variety of functions accurately and to work in an environment of frequent interruptions; to organize workload and set changing priorities; to identify deficiencies in operating procedures and independently create solutions; and to work accurately, neatly and quickly under pressure and strict deadlines.
• Ability to independently exercise judgment, initiative, and resourcefulness in making decisions.
• Demonstrated successful performance in a high-intensity work environment.
• Ability to work well and communicate effectively with child and adolescent research subjects and their parents.
• Ability to independently exercise judgment, initiative, and resourcefulness in making decisions.

Preferred Qualifications

• Graduate level degree (Master's or Ph.D.) in neuroscience, psychology, public health, clinical research, nursing, or a related field.
• Understanding of psychiatric conditions according to DSM-5

Key Responsibilities

• 70% - Research Coordination and Management
• 10% - Data and compliance management
• 10% - IRB management for multiple projects
• 5% - Oversight and Mentoring Junior Research Coordinators
• 5% - Budget and Research Billing Review

Department Overview

Welcome to the Department of Psychiatry and Behavioral Services at UC Davis! We are committed to promoting world-class mental health services that help patients and families live their lives more fully. Our four key mission areas - patient care, training and education, research, and community engagement - actively support this commitment.

POSITION INFORMATION

• Salary or Pay Range: $43.69-$70.25
• Salary Frequency: Hourly
• Salary Grade: 100
• UC Job Title: CLIN RSCH CRD SR NEX
• UC Job Code: 007889
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8 am- 5 pm
• Location: Behavioral Health Center (HSP048)
• Union Representation: RX-Research Professionals
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

May work occasional overtime as work demands. Travel on occasion for training and educational purposes. Work with participants and families who have or at risk for psychiatric and substance use disorders.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks