Executive Administrative Assistant 2

About Our Client Partner

Aquent is seeking a highly organized and proactive individual to join one of our esteemed client partners, an industry-leading global technology company. This organization is at the forefront of revolutionizing digital experiences and services, renowned for its commitment to groundbreaking advancements and fostering a collaborative, dynamic environment. Here, every contribution drives significant impact, empowering individuals and businesses worldwide and making a tangible difference in how people live, work, and connect.

Are you ready to be the linchpin that drives efficiency and empowers leadership within a world-class organization? This is your chance to make a tangible difference every single day, directly influencing the productivity and strategic focus of a dynamic team. Step into a pivotal role where your exceptional organizational prowess and proactive approach will directly empower key leaders and their expansive team. You will be the cornerstone of operational efficiency, ensuring seamless daily operations and allowing leadership to focus on high-level initiatives that drive significant results. This is an exciting opportunity to immerse yourself in a supportive culture, contribute to impactful projects, and develop your skills while directly influencing the productivity and strategic focus of the team.

Key Responsibilities

• Provide comprehensive calendar management, meticulously handling scheduling, resolving conflicts, and aligning commitments with leaders' priorities.
• Facilitate potential travel arrangements and process expense reports for leaders.
• Collaborate closely with administrative and business management peers to establish priorities and ensure thorough preparation for all engagements.
• Partner with various teams across the organization to maintain a smooth and efficient operational model.
• Plan, coordinate, and support large-scale events, including all-hands meetings, morale-building activities, and other group gatherings.
• Manage space allocations and facilitate team moves to optimize working environments.
• Oversee the ownership and management of distribution and security groups.
• Generate various reports, such as headcount reports, as needed to support team operations.
• Manage the end-to-end process for employee onboarding and offboarding.
• Handle purchasing of equipment, services, and supplies, and process invoices.
• Act as a primary resource for policy questions and assist in troubleshooting issues.

Must-Have Qualifications

• 2-4 years of overall experience providing administrative support, with a significant portion dedicated to supporting senior leaders.
• Proven expertise in calendar management and scheduling using various scheduling platforms.
• Demonstrated experience in project management.
• Exceptional verbal and written communication skills.
• Strong multi-tasking abilities and customer service orientation.
• Excellent interpersonal skills, with the ability to work independently and manage time effectively.
• A high degree of organizational skills and the ability to maintain strict confidentiality.
• Ability to navigate and adapt quickly within a fast-paced environment.
• Proactive approach, demonstrating good judgment and consistent, timely follow-through.
• No degree is required for this role.

Nice-to-Have Qualifications

• Significant prior experience as an executive administrative assistant.
• Experience with common business applications and office suites.
• A stable work history, indicating a preference for long-term engagements.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.