Coordinator, Communications - Content Production

Firm Summary

We are seeking a talented and diligent Coordinator, Communications - Content Production (CPC) to join our Content Production team, which sits within the broader Global Communications function. The CPC will play a central role in managing and executing video and audio projects for both internal communications and external Firm marketing from initial planning through delivery and archiving.

Working closely with the Associate Director and the rest of the Content Production team, the CPC will plan and coordinate global video shoots, handle logistics for in-person and remote productions, organize and safeguard digital assets, partner with technology teams and vendors to implement and support production tools and workflows, and help ensure platforms and back-up protocols are optimized for the team's needs.

The roleresideswithin the Global Business Development & Marketing function, an integrated team of more than 250 marketers based throughout the Firm's 43offices across the globe. BDM consists of several key departments: Business Development, Integrated Marketing, Marketing Technology, Creative Services, GlobalEventsand Communications. Together, we drive the Firm's strategic growth by delivering innovative marketing solutions, fostering client relationships, and enhancing the Firm's market presence.

Our collectiveobjectivesare to supportthe Firm'sbusiness goals, promote its global brand and create a cohesive and compelling narrative that resonates with clients, prospects and employees alike. Through collaboration, creativity and strategic insight, BDM ensures that we reach and engage our target audiences effectively, elevating the Firm's reputation and contributing to its success.

With new leadership, BDM values team members who bring a broad range of experiences andexpertise, frombothwithin and outside the legal industry. The team's mission is to make White & Case one of the world's most admired brands.

• Project Management
  • Maintain comprehensive project tracking, ensuring active projects are accurately monitored throughout their lifecycle and that team hours are properly recorded.
  • Manage the project archive spreadsheet, ensuring that key data is thoroughly catalogued.
  • Proactively identify and resolve production challenges or risks to keep projects on track, escalating when needed.
  • Lead Content Production team check-in meetings.
• Production Coordination
  • Develop and maintain detailed filming schedules for global video shoots, ensuring all participants are scheduled and filmed within deadlines.
  • Coordinate logistics for both in-person and remote video shoots, including arranging equipment transportation, liaising and training local AV/IT teams, and reserving rooms for filming.
  • Collaborate with other departments to ensure efficient communication across the board.
  • Assist producer and videographer with in-person and remote video shoots.
  • Create stringouts of footage and generate transcripts as needed.
  • Lead the quality control (QC) process for all video content, ensuring accuracy, consistency and alignment with brand guidelines.
• Technology and Asset Management
  • Maintain project assets from initial filming through to archiving, ensuring all folders are properly organized, files are backed up to both local and remote servers, and file duplication is prevented.
  • Work with IT team as needed to update automated back-up protocols.
  • Lead the implementation of new tools and workflows by preparing business cases, shepherding vendors through risk assessment, and collaborating with technology teams and other Firm stakeholders to deploy solutions (e.g., Riverside, QNAP, Iconik) to best optimize the team's workflows.
  • Manage ongoing support of existing platforms and technologies (e.g., Riverside, Podbean, QNAP).

• 3-4 years of video production experience, preferably in a fast-paced agency or corporate environment
• Firm understanding of the video production and post-production process
• Strong project management experience (PMP certification a plus)
• Excellent verbal and written communication skills
• The ability to prioritize among competing priorities and multi-task across a broad spectrum of collaborators
• Strong problem-solving, relationship-building, and interpersonal skills across a range of tasks and audiences.
• Demonstrated ability to be a proactive team player and take initiative
• Ability to work independently, as well as on a team to meet deadlines
• Meticulous attention to detail
• Proficiency in MS Office Suite
• Familiarity with Premiere Pro and After Effects a plus
• Familiarity with Digital Asset Management software a plus
• Teleprompter experience a plus
• A sense of humor and a positive attitude

• This is a full-time role based in New York, New York.
• This role reports to the Associate Director of Content Production.

Compensation range - $73,600 - $85,000

This role reports to

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com.

Benefits at White & Case

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Note to Recruitment Agencies

Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business-specific to the relevant office-before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.