Business Operations Analyst-Sanford Stem Institute - 140650

In 2022, businessman and philanthropist T. Denny Sanford committed $150 million to the creation of the Sanford Stem Cell Institute at UC San Diego. This gift combines current infrastructure with new Centers intended to leverage the advantages of space-based science, including expansion and, in some ways, quite literally launch stem cell research and regenerative medicine at UC San Diego into new spaces, endeavors, and training of future stem cell scientists.

Sanford Stem Cell Institute provides essential physical and human resources needed to leverage stem cell research currently being conducted at UC San Diego. Due to the complexity of regenerative medicine projects and substantial institutional investment, daily Sanford Stem Cell Institute personnel work with all 9 Vice Chancellor areas: Academic Affairs; Research Affairs; Equality, Diversity, and Inclusion; Student Affairs; Marine Sciences; Health Sciences; Health System; Chief Financial Officer; Advancement; Resource Management and Planning.

As part of UC San Diego, Sanford Stem Cell Institute motivates University-wide change, sustainability, and partnership, focusing on creating the structure under which various innovative regenerative medicine units and initiatives are developed.

The new UC San Diego Sanford Stem Cell Institute builds upon a $100 million gift in 2013 from T. Denny Sanford that established UC San Diego as a leader in developing and delivering the therapeutic promise of human stem cells - special cells with the ability to develop into many different cell types and which, when modified and repurposed, have the potential to treat, remedy or cure a vast array of conditions and diseases.

The new UC San Diego Sanford Stem Cell Institute includes six (6) stem cell Centers led by Center Directors and Deputy Directors and one (1) Brain Tumor and Neuro-Restoration Program.

1. Sanford Integrated Space Stem Cell Orbital Research (ISSCOR) Center, for stem cell research that will be conducted in a laboratory bay located aboard the International Space Station currently in low-Earth orbit.

2. Sanford Stem Cell Fitness and Space Medicine Center, which conducts in-depth space fitness and orbital medicine that can benefit both astronauts and people living on Earth.

3. Sanford Stem Cell Innovation Center, which will support regenerative medicine company development, including contract research in low-Earth orbit.

4. Sanford Stem Cell Discovery Center, which conducts basic and translational stem cell research.

5. Sanford Advanced Therapy Center, which provides fundamental tools and services to move basic research findings to next stages, such as early phase trials.

6. Sanford Stem Cell Clinical Center, which conducts research to accelerate relevant drug and therapy development in regenerative medicine, including clinical trials.

Under supervision, the Business Operations Analyst provides key support in business operations, fiscal management, research administration, facilities management, and other special projects. The incumbent works closely with the Business Operations Manager and Business Office Director to develop short- and long-term solutions to streamline business operations for the Sanford Stem Cell Institute (SSCI). Incumbent develops and implements operational changes to accommodate long-term management decisions. Serves as generalist participating in reviewing processes and procedures, independently analyzing projects containing complex information, contributing to the annual budget, pre/post award administration, staffing, and space and facilities management.

Provides expert resource support to Sanford Stem Cell Institute faculty and staff who are assigned the responsibility of day-to-day financial operations such as travel, purchasing, entertainment and personal reimbursements.

Provides resource support to Centers regarding staffing matters and relevant financial assessment and/or transactions. Responsible for personnel transactions and the management of UC Path.

Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope.

• Six years of related experience, education/training, OR an Bachelor's degree in related area plus two years of related experience/training.

• Demonstrated experience in principles and practices of fund accounting, cost analysis, and audit procedures. Working knowledge of accounting principles, business math and bookkeeping for budget planning and analysis, and reconciling discrepancies. Demonstrated experience analyzing financial data to develop budgets and monitor spending.

• Demonstrated analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution.

• Working knowledge of human resources policies and procedures.

• Demonstrated experience with grant proposal preparation and submission.

• Demonstrated experience with complex calendaring, travel, procurement, reimbursement, and event planning.

• Solid organizational skills and ability to multi-task with demanding timeframes. Strong ability to prioritize occasionally heavy workload and meet multiple deadlines.

• Proven ability to develop, analyze, and carry out program and project objectives and work with others in achieving organizational goals; ability to research, gather, and organize information to produce clear and concise reports using various resources; ability to follow up with and monitor ongoing projects. Competence in understanding interpreting, and effectively communicating procedures, policies, information, ideas and instructions.

• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Excellent writing skills and control of standard English, including grammar, spelling, and punctuation usage, to compose, edit and finalize business reports and correspondence.

• Ability to use discretion and maintain confidentiality.

• Ability to use sound judgment in responding to issues and concerns.

• Working knowledge of common organization-specific and other computer application programs. Proven ability to utilize spreadsheets and databases to interpret, organize, and report on financial information.

• Knowledge of UC human resources and personnel policies. Experience with staff recruitment within the UC system.

• Familiarity with program annoucements and grants made by California Institute for Regenerative Medicine (CIRM).

• Knowledge of Oracle Financial Cloud, JDOnline, Concur, and PaymentWorks.

• Experience assisting with space planning and analysis, facilities construction, renovation, and moves.

• Must be willing to work near labs where biological, chemical, and radiation hazards are present and animals and human embryonic stem cells are used in research.

• Must be willing to enter labs for facilities and space responsibilities.

• Employment is subject to a criminal background check.