Office Manager - Office of the Provost

Join a Collaborative and Vibrant Team in the Office of the Provost! Are you a highly organized and efficient individual with expertise in managing intricate calendars and providing top-tier administrative support? We are seeking an experienced and proactive Office Manager to join our team and provide essential administrative support to the Office of Online Learning and its leadership. In this in-person role, you will play a critical part in coordinating the office's daily operations, ensuring that schedules run smoothly and that important projects are successfully managed.

If you are an organized, detail-oriented professional with a passion for supporting senior-level administrators, we invite you to apply for this vital role. Join our dynamic team and contribute to the success of our institution by ensuring the seamless operation of our campus's key administrative offices.

Apply today to be a part of our collaborative and dynamic office.

The Office of the Provost offers:

• A friendly, supportive, and collaborative work environment.
• Competitive salary and benefits package.
• Opportunities to positively impact the lives of all members of the campus community.
• Access to professional development and training resources.

We're seeking an individual who:

• Is highly motivated and passionate about assisting others.
• Displays exceptional communication and interpersonal abilities.
• Possesses exceptional organizational and time management skills.
• Has the ability to work both independently and as part of a team.

Administrative and Operational Support

• Manage daily office operations for the Office of Online Learning, including calendar management, correspondence, meeting coordination, and logistical support.
• Provide administrative support to the Director of the Office of Online Learning, including calendar management, correspondence, travel arrangements, and meeting coordination.
• Serve as the first point of contact for inquiries related to the Office of Online Learning.
• Assist with administrative aspects of meetings, retreats, workshops, and events sponsored by the Office of Online Learning, working with Provost Events and campus partners as appropriate.
• Manage and coordinate travel, purchasing, and expense reconciliation for the Office of Online Learning leadership and staff as needed, including completion of itineraries, procurement documentation, and Emburse reconciliations.
• Support Office of Online Learning planning efforts by coordinating schedules, maintaining records, preparing materials, and tracking action items associated with strategic initiatives.

Project and Program Coordination

• Communicate with faculty, staff, and campus partners regarding Office of Online Learning, Dual Credit and related programs as directed by office leadership.
• Support the Project Manager for Office of Online Learning by coordinating meetings, maintaining project documentation, tracking timelines, and assisting with communication and reporting activities related to the Office of Online Learning.
• Assist with data collection, report preparation, spreadsheet maintenance, and recordkeeping related to Office of Online Learning programs and initiatives.
• Coordinate with office leadership to maintain websites, guides, training materials, and other communication resources related to Office of Online Learning efforts.

Perform other duties in support of the Office of Undergraduate Education and the Office of the Provost as assigned.

1. High school diploma or equivalent.
2. Two (2) years (24 months) of work experience comparable to the third level of this series.

• Excellent organizational and time management skills.
• Ability to communicate effectively with a wide
  range of audiences.
• Ability to manage multiple priorities while meeting deadlines.
• Strong attention to detail and accuracy.
• Ability to exercise sound judgment and maintain confidentiality.
• Ability to work independently and collaboratively with diverse stakeholders.
• Knowledge of university administrative processes and policies.
• Proficiency with Microsoft Office, collaboration tools, and business systems.
• Strong customer service and relationship management skills.
• Ability to identify and resolve operational challenges proactively.

This is a 100% full-time Civil Service 3266 - Office Manager position. The expected start date is as soon as possible after the close of the search. The collective bargaining agreement sets a wage of $46,975.50 annually. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Applications must be received by 6:00 pm (Central Time) on July 20, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. For full consideration, application materials should include a cover letter, current resume (including month/year employment dates), contact information for three professional references, and proof of licenses and degree(s) if applicable. Please ensure your resume highlights your qualifications/experience for this position. This may include professional, academic, volunteer, or other applicable experience that aligns with the responsibilities and requirements of this role.

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact dgreen21@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1037153

Job Category: Administrative Support

Apply at: https://jobs.illinois.edu