Administrative Assistant 3

The Clinical Law Program at the UNM School of Law is a law firm where advanced law students represent clients under the supervision of Law School faculty who are licensed attorneys.

We are seeking a professional, highly organized individual with strong communication skills to join our administrative support team. This position plays a critical role in the day-to-day operations of a busy academic legal office and provides direct administrative support to multiple law practice areas.

Key administrative support duties include:

• Greet visitors, answer phones, and maintain a professional and welcoming front desk environment
• Communicate effectively with faculty, staff, students, clients, and members of the public
• Administer the lifecycle of confidential client files through an online case management system
• Provide consistent procedural guidance to clinical law students regarding administrative processes, file maintenance, and office practices
• Maintain confidentiality and exercise sound judgment when handling sensitive information
• Apply established law office procedures accurately, consistently, and with attention to detail

This position offers the opportunity to support meaningful client representation and student learning by contributing to our collaborative legal/academic program.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Administrative support experience in an office or educational environment requiring accuracy, attention to detail, and adherence to established procedures
• Experience with electronic and/or physical records management
• Ability to work effectively with individuals at all levels of an organization while following defined workflows and office practices
• Strong verbal and written communication skills, with the ability to prepare clear and accurate emails and office correspondence
• Proficiency with Microsoft Office or Microsoft 365 in a professional setting
• Experience maintaining confidentiality of sensitive information

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.