Deputy General Services Director

The current vacancy is in the Personnel/Risk Management Division

DEFINITION

Under administrative direction, to plan, organize, and manage the operations of the assigned divisions within the General Services Department including division budgeting, policies and processes, and conducting operations to fulfill the vision and mission of the division(s); and perform related work as required.

CLASS CHARACTERISTICS

The incumbent performs a variety of professional level work in one area/division: either personnel/risk management, or community services. In this capacity the incumbent exercises direct supervision of mid-management, technical, and clerical staff setting priorities, making assignments, training, and reviewing the work of subordinates. The incumbent acts with a high degree of independence of action in the assigned areas of responsibility. Direction and instructions that are given by the Department Head generally do not provide all of the information needed to complete the assignment. The incumbent is expected to resolve most problems confronted through the application of judgment and precedent, referring to the Department Head only those problems which involve the establishment of new procedures or which involve situations that are inconsistent with departmental procedures and policies. The incumbent reports to and receives direction from the General Services Director.

Duties may include but are not limited to the following:

Personnel/Risk Management Division:

Develop, coordinate, maintain and supervise the administration of effective personnel policies, practices, and procedures to ensure employment of competent personnel, fair and nondiscriminatory application of policies, practices and procedures, timely and cost effective utilization of resources, and advising management and employees in their interpretation when necessary; maintain, supervise, and administer the classification, compensation, benefits and self-insurance plans, recruitment and selection, safety and training, and employee evaluation programs; develop and coordinate the implementation of policies, rules, and practices for carrying out personnel programs seeking appropriate authorization for policy and rule changes when required; participate in and coordinate the negotiations process with employee organizations as lead negotiator and/or as a member of the management team; perform needed research, maintain records, and prepare, process and implement memoranda of understanding as they pertain to personnel matters; advise management and employees regarding grievance procedures and monitor the grievance process; maintain the City's personnel files and other records in conformance with law and professional personnel management practices; coordinate personnel activities with other City departments and Personnel Commission; supervise and participate in the preparation of various personnel and risk management reports; prepare and administer the personnel and risk management budgets as well as the employee benefits and property/liability internal service funds; supervise the development, administration, and enforcement of responsibilities in such matters as diversity, inclusion, safety, employee development, and performance evaluations; maintain awareness of state-of-the-art development in personnel administration, employee benefits, and risk management; develop and coordinate benefit programs and risk management programs, negotiating service levels and administering contracts; supervise, train and evaluate employees; recommend and take disciplinary actions; and perform related duties as assigned.

LICENSE REQUIRED

EDUCATION AND EXPERIENCE

Education:

• A Bachelor's Degree from an accredited college or university with a major in Business, Human Resources, Public Administration, Recreation, Public Transportation, or a closely related field.
• A Masters degree is desirable.

Experience:

QUALIFICATIONS

For Personnel/Risk Management Division; Knowledge of:

• Principles and practices of public personnel administration, including methods and techniques used in recruitment and selection, classification, salary administration, training and safety, and benefits design and administration;
• Principles and practices of public risk management including administration of self-insured programs, workers' compensation, public property an liability, and safety and loss control;
• Applicable Federal, State, and local laws, regulations, ordinances and policies;
• Principles and practices of organization, administration, budget and management;
• Applicable employer-employee relations' laws, methods and practices.

Ability to:

• Plan, organize and implement comprehensive city-wide programs;
• Negotiate service contracts and memoranda of understanding;
• Exercise independent judgement in the solution of personnel problems;
• Understand, interpret, and apply personnel rules and regulations;
• Read, understand, interpret, and apply laws, rules, and regulations to specific situations;
• Plan, schedule, make work assignments, set priorities, develop goals, train, evaluate, select and conduct discipline of subordinates;
• Perform advanced research and develop sound recommendations;
• Develop and administer budgets;
• Communicate clearly and concisely, orally and in writing;
• Exercise independent judgement in the solution of challenges;
• Establish and maintain effective working relationships with officials, employees, organizations, and the general public;
• Operate a vehicle observing legal and defensive driving practices.

PHYSICAL DEMANDS AND WORKING CONDITIONS

• Incumbent is required to attend periodic evening meetings;
• Incumbent is required to travel within and out of the city to attend meetings;
• The work is primarily sedentary.