Project Administrator

HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose.

HOK is seeking a Project Administrator to join our Kansas City studio. This role provides administrative and operational support to project managers, project architects, and project teams throughout the life of a project. The Project Administrator plays a key role in project coordination, document management, consultant communication, reporting, and project administration to help ensure successful project delivery.

RESPONSIBILITIES:

• Assist project managers with tracking project progress and maintaining project documentation.
• Collaborate with project teams and various departments to support day-to-day project administration and reporting requirements.
• Manage and maintain project filing systems, including both electronic and paper records.
• Serve as a contact for transfer of files, documents, drawings with external consultants and clients; manages distribution of these to the team.
• Schedule, coordinate, and support project meetings under the direction of the project manager.
• Assist project accountants with invoicing activities and joint venture fee split documentation, when applicable.
• Support the consultant agreement process by tracking agreement status, coordinating comments from project managers and consultants, and facilitating review by HOK's Legal Department prior to final execution.
• On public projects, will track required MBE, WBE, and DBE consultant involvement on the project; provides timely reports to public agencies as required. May also need to establish files and procedures for annual audits by the public agency (or agencies) involved.
• Attend project and client meetings as needed to record and distribute meeting minutes.
• Draft correspondence and letter to client and perform other administrative support functions, as required.
• Take personal responsibility for fostering a green workplace through sustainable work practices.

EDUCATION & EXPERIENCE:

• Bachelor's degree in Business Administration, Project Management, Communications, or a related field preferred; equivalent education and experience will be considered.
• Minimum of five years of related administrative, project coordination, or project support experience.
• Strong organizational, communication, and document management skills.
• Proficiency with Microsoft Office Suite and project administration software.
• Experience supporting architecture, engineering, construction, or professional services projects is preferred. Sports + Recreation + Entertainment project experience helpful.

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Many of our roles require the use of specific software. Please refer to the Required and Preferred Software & Skills for details.

HOK invests in its people and communities, supporting both personal and professional growth through every stage of life. At HOK you'll have a hybrid work environment, 10 paid holidays (including 2 floating holidays) and a minimum of 4 weeks of paid time off with a cash out option. HOK offers comprehensive medical, dental, and vision coverage, free mental wellness resources, life and AD&D coverage and short and long-term disability benefits. HOK supports your growing family by offering 4 weeks of paid parental leave and fertility coverage. HOK helps to fund your future financial needs with matching contributions to our 401(K) plan which includes a well-rounded investment menu as well as free guidance on retirement planning.

Wherever you are in your career, HOK provides opportunities to learn, develop and utilize your skills. Continued learning is promoted through financial support and study prep for licensure exams, CEU credit opportunities, mentorship programs, and paid professional memberships. To learn more about designing your career with HOK, explore our current job openings.

HOK is an EOE, including disability/vets.