Learning Specialist (Entry Level)

Build the future, spark innovation and align your career with purpose.

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we're building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We're making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:

• renewables and energy services
• engineering and design
• construction and facility services

To get where we're going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

The Opportunity with McKinstry

McKinstry is looking for a Learning Specialist (Entry Level) to join our Talent Development team within Human Resources and play a pivotal role in bringing our learning programs to life. This role is an exciting entry point into learning and development, ideal for someone who is highly organized, detail-oriented, and interested in growing into a facilitation and program delivery role.

In this role, you will support the execution of enterprise learning programs that span early-career development, leadership training, and professional growth across the organization. From managing logistics and programming details to supporting virtual and in-person learning experiences, you will help ensure our programs run seamlessly and deliver meaningful impact for employees at every stage of their career.

You'll join a collaborative and creative team that partners closely with leaders across the business to design and deliver structured programs and tailored learning experiences.

This role offers the opportunity to build facilitation skills supporting and eventually lead early-in-career programs.

This role is based in Seattle, WA and follows a hybrid work schedule.

Key Responsibilities

Program Coordination & Logistics

• Own end-to-end logistics for learning programs, including room reservations, catering, materials preparation, and assessment administration.

• Manage vendor relationships across all aspects - day-to-day communication, performance tracking, issue resolution, and coordination with management on contract terms and renewals.

• Serve as the primary operational point of contact for program delivery, ensuring seamless execution across all touchpoints.

• Support the production of an enterprise-wide training calendar in coordination with the broader Talent Development team.

Virtual Facilitation & Production

• Act as producer for the majority of Virtual Instructor-Led Training (VILT) sessions, managing the technical environment, participant engagement tools, and session flow.

• Partner with facilitators and content owners to ensure VILT sessions run smoothly, troubleshoot real-time issues, and continuously improve the virtual delivery experience.

• Develop and maintain producer playbooks, run-of-show documents, and virtual facilitation standards.

LMS Coordination & Enterprise Learning Support

• Support LMS administration in coordination with the LMS Administrator, including course scheduling, enrollment management, and reporting.

• Collaborate with the Enterprise Learning Council (ELC) to implement LMS updates, improvements, and governance changes.

• Maintain accurate records of program schedules, attendance, and evaluation data; contribute to learning dashboards and enterprise reporting.

Early-in-Career Program Facilitation

• Lead and co-facilitate early-in-career programs such as Hiring Our Heroes or internal programs, adapting approach based on content complexity and audience.\

• Serve as a program champion for participants and stakeholders, coordinating onboarding, scheduling, and communications.

• Track program outcomes and surface continuous improvement recommendations to program owners and leadership.

Operational Excellence, Program Management & AI Support

• Apply program and project management practices across all areas of responsibility, including scoping, planning, stakeholder communication, and delivery.

• Develop and maintain standard operating procedures (SOPs), process documentation, and operating rhythms that support team consistency and scalability.

• Support the operationalization and adoption of AI tools and technologies within the Talent Development function, coordinating with relevant partners to pilot, implement, and track usage.

• Identify process gaps and contribute to the continuous improvement of TD workflows, templates, and program infrastructure.

• Performs other duties as required.

What You Need to Succeed at McKinstry

• Bachelor's degree in human resources, education, organizational development, communications, or a related field (or equivalent work experience).

• Experience coordinating logistics for learning or event-based programs preferred.

• Familiarity with virtual facilitation platforms (e.g., Microsoft Teams, Zoom, Webex) and proficiency in production/hosting functions.

• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); SharePoint experience preferred.

• Demonstrated curiosity and hands-on experience with AI tools; willingness to actively experiment and share learnings with the team.

• LMS experience preferred (scheduling, enrollment, and reporting functions).

• Understanding of adult learning principles and how they apply to program facilitation and coordination.

• Strong organizational skills with the ability to manage multiple programs and priorities simultaneously.

• Excellent verbal and written communication skills with strong attention to detail.

• Passion for early-in-career development and creating equitable access to opportunity.

• Ability to work both independently and collaboratively in a fast-paced environment.

• Demonstrate and embody McKinstry's core values in daily work, decision-making, and collaboration.

PeopleFirst Benefits

When it comes to the basics, we have you covered:

• Competitive pay
• 401(k) with employer match and profit-sharing plan
• Paid time off and holidays
• Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

People come first at McKinstry, and we go beyond the basic benefits with:

• Family formation benefits, including adoption and IVF assistance
• Up to 16 weeks paid parental leave
• Transgender inclusive benefits
• Commuter benefits
• Pet insurance
• "Building Good" paid community service time
• Learning and advancement opportunities via McKinstry University
• McKinstry Moves onsite gyms or reimbursement for remote workers

See benefit plan documents for complete details.

If you're driven by our vision to build a thriving planet together, McKinstry is the place to build your career.

The pay range for this position is $29.00 - $45.00 per hour; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This is a non-exempt role and will be paid hourly. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

McKinstry is a drug-free workplace. Employment iscontingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.

Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.