Business Manager (2375)

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The incumbent performs a variety of business and administrative functions in support of the Department of Psychiatry's fiscal and.administrative activities. Responsibilities include compiling and analyzing data, preparing reports, assisting with budget development and financial monitoring, and coordinating activities related to contracts, procurement, and personnel, while ensuring compliance with applicable policies, procedures, and regulatory guidelines of the department, School of Medicine (SOM), SIU HealthCare (SIUHC), and the State of Illinois. This position provides administrative support and assistance to the Assistant to the Chair on assigned projects, programs, and operational needs.

ADMINISTRATION FINANCIAL 98%
*Assist in the preparation and management of short - and long-term departmental budget planning documents for the Department of Psychiatry, including revenue and expenditure projections across multiple funding sources (e.g., state appropriations, clinical revenues, hospital contracts, grants, and foundation funds).
*Develop and maintain financial tracking systems; compile and assemble data and prepare financial and administrative reports.
*Monitor and analyze budget balances and expenditures; prepare recommendations, track and process budget adjustments in accordance with established policies and procedures.
*Review fiscal and operational policies mandated by the University and SIU HealthCare and assist in evaluating the financial and operational impact of implementation.
*Serves as fiscal officer designee for departmental accounts; monitor, review, and reconcile income and expenditures to ensure accuracy and compliance with established guidelines.
*Assists in the fiscal officer designee approval process with recruitment and hiring process.
*Audit, validate, and reconcile financial activity for principal investigators and faculty; identify discrepancies and report findings for resolution.
*Coordinate purchasing activities, including requisitioning and bidding processes; provide input on the acquisition of administrative, clinical, and research equipment.
*Assists in the preparation and coordination of grant budgets and external agency contracts in accordance with sponsor and institutional requirements.
*Collaborate with faculty, principal investigators, and internal departments to facilitate grant and contract processes.
*Support the identification and evaluation of funding opportunities for existing and proposed programs.
*Serves as departmental card manager for the procurement card program; monitor usage and ensure compliance with institutional policies.
*Monitors financial aspects of contracts and sponsored projects; review invoices and internal billings for accuracy, compliance, and fund availability.
*Coordinates and maintains physician professional service contracts and clinical service agreements, including tracking financial terms and ensuring alignment with budgetary and institutional requirements.
*Compile and prepare cost, staff effort, and space utilization reports; assist in coordinating the annual faculty and staff contract process to ensure alignment with budgeted resources.
*Gather and analyze financial and operational data; prepare routine and ad hoc reports (e.g., accounts receivable, divisional analyses).
*Monitor patient volume, clinical productivity, and related financial indicators; compile and prepare reports to support operational, fiscal planning, and leadership decision-making.
*Track and reconcile call coverage invoices, medical directorship agreements, and other professional service agreements; follow up to ensure timely payment and proper documentation.
*Serve as a liaison between the department and SIU HealthCare on matter related to clinical budgets, financial performance, and business aspects of the medical service and practice plan activities.
*Oversee the fixed assets inventory process, including tracking, reconciliation, and ensuring compliance with institutional policies.
*Supervise and provide day-to-day oversight of accounting staff, including assigning work, training, and evaluating performance.
*Perform other related duties as assigned.
GENERAL ADMINISTRATION AND POLICY
*Assists in the development of administrative policies for the department, i.e. fiscal policy, recruitment and personnel policies, and clinical policy.
*Interpret policy set by the School of Medicine and advise the Chair and Assistant to the Chair on policy affecting the department.
*Serve as a resource for administrative procedures and policies to the Department of Psychiatry faculty, staff and other administrative personnel; assist with the compilation and maintenance of internal procedure manuals and informational materials.
OTHER 2%
*Serve on University, school-wide and department committees, as requested.
*Represents the Department of Psychiatry on behalf of the Assistant to the Chair in a variety of institutional meetings as requested.
*Other related duties as assigned.

Credentials to be Verified by Placement Officer

• 30 semester hours equals one (1) year (12 months)
• 60 semester hours or an Associate's Degree equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)

Knowledge, Skills & Abilities (KSA's)

1. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
2. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.
3. Knowledge of technology including electronic equipment, computer hardware and software, and their applications.
4. Knowledge of basic arithmetic, algebra, statistics, and their applications.
5. Ability to work independently and effectively organize and prioritize multiple tasks.
6. Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
7. Ability to work collaboratively and communicate effectively as appropriate for the needs of the audience.
8. Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.
9. Ability to manage a budget and work within the constraints of that budget.
10. Ability to analyze, interpret, and explain work related documents, policies, and procedures.

Condition of Employment

Out of State Applicants that apply to Springfield vacancies in classifications in the occupational area of Professional, Semi-Professional, or Managerial will be subject to the following Condition of Employment: Pursuant to the State University Civil Service System, an out-of-state resident who is hired into this position must establish Illinois residency within 180 calendar days of their start date.

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.