Payroll Administrator

Inland Deicing Services is the world's premier aircraft deicing and airport environmentalservices company specializing in the management of delivery of deicing and anti-icing services to our airline carrier customers and recovery and processing of glycol effluent generated from aircraft deicing.

Our employees receive the following, based on position and eligibility requirements:

• Insurance - health, dental and life
• 401(k) retirement plan with company match
• Employee Assistance Program
• Employee discounts
• Competitive wages
• Flexible schedule
• Advancement opportunities
• On the job training
• DailyPay

Position Overview:

As the Payroll Administrator, you will ensure that the organizations bi-weekly and weekly processing of payroll is processed on time, accurately and in compliance with all government regulations. You will assist employees who experience problems with their pay or need to make changes or adjustments to their taxes, withholding or personal information.

Essential Duties and Responsibilities (Including but not limited to):

• Weekly processing of bi-weekly payroll for 500+ employee's using current payroll software (Workday);
• Enters, maintains, and/or processes information in the payroll system; information may include employee's hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information;
• Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions;
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge;
• Records and processes federal and state payroll tax deposits;
• Prepare payroll analysis and reports as needed;
• Audit and reconciliation of weekly time and attendance reports to payroll;
• Research and respond to employee and manager questions and/or discrepancies;
• Reconciliation of quarterly and annual Federal and State reports to payroll;
• Work closely with the Human Resources department;
• Guide and train employees on proper time keeping procedures;
• Performs other duties as assigned.

Required Skills and Experience:

• Must be at least 18 years old;
• Associates degree in accounting or related field with a minimum of 5 years experience and/or equivalent combination of education and experience;
• Strong customer service skills;
• Excellent organizational skills and attention to detail;
• Proficient with Microsoft Office Suite or related software;
• Proficient with or the ability to quickly learn payroll software;
• Maintain and treat all information as confidential;
• Possess the tact to deal with all levels of employees and client representatives;
• Must be able to read, write, understand and carry out instructions in English;
• Must be able to verbally direct in English;
• Ability to maintain accuracy, meet deadlines, detail oriented, organized and able to prioritize effectively.
• Certifications/Licenses:
• No specific certification or licensure required.

Supervisory Responsibilities:

• This position has no supervisory responsibilities.

Work Environment:

• Indoor office environment with the potential of remaining seated for extended periods of time;
• Continuous use of a computer, keyboard, and mouse.

Physical Demands:

• Position may require the ability to carry, push, pull, and lift up to 25 pounds;
• Must operate office equipment as needed.

Position Type/Expected Hours of Work:

• This is a full-time position with a minimum expectation of 40 hours per week.

Travel:

• No travel is anticipated in this position.

Security Clearance:

• Ability to pass pre-employment background screenings.

Other Duties:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.