Associate Project Manager (ACWIH)

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

Minimum Qualifications:

• Bachelor's degree in public health, health administration, business administration, or related field, plus two (2) years of project or program management experience.
• Must reside in or be willing to relocate to the Greater Little Rock, AR, or the Greater Northwest, AR, regions, as this position will be located at the UAMS Campus.

Knowledge, Skills, & Abilities:

• Experience managing procurement and travel processes within a complex organization.
• Strong organizational and systems-building skills.
• Experience working with federally funded programs preferred.
• Proficiency in Microsoft Office, project management software, and enterprise systems (e.g., Workday).

Additional Information:

Key Responsibilities:

Procurement & Contract Management

• Lead all procurement processes for HRPP initiatives, including supplies, simulation equipment, educational materials, printing, and contracted services.
• Coordinate vendor selection, quotes, justifications, and purchasing approvals in accordance with UAMS and sponsor policies.
• Monitor purchase timelines to prevent delays in program implementation.
• Track encumbrances and spending in collaboration with Finance/Compliance Administrator.
• Maintain procurement documentation for audit readiness and grant compliance.

Travel Coordination & Logistics

• Coordinate in-state and out-of-state travel for HRPP staff, trainers, and leadership.
• Manage travel authorizations, registrations, reimbursements, and compliance documentation.
• Oversee logistics for statewide trainings, simulation events, and partner meetings.
• Develop standardized travel planning templates and checklists to improve efficiency.
• Ensure travel aligns with grant budget allocations and sponsor requirements.

Project Workflow & Implementation Management

• Develop and maintain project management timelines for all HRPP deliverables.
• Build and monitor implementation trackers to ensure milestones are met.
• Coordinate internal workflow across education, outreach, evaluation, and finance teams.
• Facilitate routine operational check-ins to identify barriers and proactively problem-solve.
• Maintain centralized documentation systems (SharePoint/Teams/Workday systems).

Operational Infrastructure & Workplace Coordination

• Ensure HRPP team members have appropriate workspace, equipment, and technology.
• Coordinate onboarding logistics for new staff (office setup, equipment requests, access permissions).
• Maintain inventory tracking for equipment and materials.
• Develop standardized operating procedures (SOPs) to improve efficiency and reduce redundancy.

Compliance & Deliverable Monitoring

• Maintain a master deliverables calendar aligned with grant and contract requirements.
• Support preparation of documentation for progress reports and audits.
• Collaborate with evaluation staff to align operational tracking with reporting metrics.
• Identify risks to meeting deliverables and escalate to program leadership as needed.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.