Project Manager, Marketing and Communications

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Weekly Scheduled Hours:

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Earliest Start Date:

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Position Duration:

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Job Details:

The Project Manager for the Office of Marketing and Communications supports the strategic goals of the College of Education by managing the intake, planning, assignment, and execution of all marketing and communications projects. This role serves as the primary point of contact for all project requests submitted to the Marketing and Communications team and ensures work is prioritized, resourced, and delivered on time utilizing a project management system.

In addition to project coordination, this position manages vendor relationships and operational processes, including bids, purchase orders, invoicing, and coordination with Business Services on contracts. The role also oversees general office operations, inventory management, and the procurement, storage, and distribution of merchandise/swag, and office supplies.

Project Intake and Management

• Serve as the central intake point for all marketing and communications project requests submitted to the team.
• Evaluate incoming requests for scope, timelines, and resource needs; collaborate with leadership to prioritize work.
• Assign projects and individual tasks to team members using the project management system and monitor progress throughout the project lifecycle.
• Track deadlines, dependencies, and workloads to ensure efficient use of team resources and timely project completion.
• Ensure projects are executed within budget and within deadline.
• Maintain project documentation, timelines, and status updates; provide regular reports and visibility to leadership as needed.
• Support continuous improvement of project intake, workflows, and internal processes.

Vendor and Contract Management

• Manage relationships with all external vendors supporting marketing and communications initiatives, including designers, printers, photographers, videographers, and other service providers.
• Solicit bids and estimates, compare vendor proposals, and make recommendations in alignment with budget and university guidelines.
• Initiate and track purchase orders, submit invoices for payment, and ensure timely processing and reconciliation.
• Coordinate with the College of Education Business Services team to establish new vendors, contracts, or agreements when required.
• Maintain vendor records and documentation in compliance with university and college policies.

Office Operations and Inventory Management

• Oversee general office operations for the Marketing and Communications team, including supplies, equipment, and shared resources.
• Manage inventory, storage, and distribution of branded merchandise, promotional items, swag, and printed materials.
• Track inventory levels, forecast needs, and coordinate reorders to support events, recruitment, and outreach efforts.
• Support logistical planning for events and campaigns by coordinating materials, timelines, and deliveries.

Collaboration and Support

• Work closely with the Senior Director and Marketing and Communications team to support strategic priorities.
• Act as a liaison between internal stakeholders, team members, vendors, and Business Services to ensure clear communication and smooth execution of work.
• Apply a serviceoriented, solutionsfocused approach when working with faculty, staff, and campus partners.

• Bachelor's degree and at least three years of experience in project management, communications, marketing operations, or a related field.
• Demonstrated experience managing multiple projects simultaneously in a deadlinedriven environment.
• Experience using project management systems or workflow tools to assign, track, and report on work.
• Experience working with vendors, including soliciting bids, tracking purchase orders, and processing invoices.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Excellent interpersonal, communication, and customer service skills.

Relevant education and experience may be substituted as appropriate.

• Experience in higher education, academic, or nonprofit settings.
• Familiarity with university financial, purchasing, and contracting processes.
• Experience supporting creative or communications teams (marketing, design, digital, or editorial).
• Knowledge of inventory management and fulfillment for promotional materials or branded merchandise.
• Project management certification or formal training.

$70,000 + depending on qualifications

• Normal office working conditions.

• May require occasional lifting or movement of boxes containing promotional items or office supplies.

• Hybrid or flexible work arrangement (three days in office and two remote days.)

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.