Event Manager I

Division of Digital Learning:

The Division of Digital Learning is responsible for leveraging innovative educational technology in support of UCF's mission, with a particular emphasis on exploring pioneering ways to positively impact student access, enrollment, success, time to graduation, the cost of providing an education, and the quality of the learning experience.

The Opportunity:

The Division of Digital Learning (DDL) at UCF is seeking a dynamic Event Manager I to lead the planning and execution of high-impact events that support innovation in teaching and learning. This role serves as the primary project manager for a diverse portfolio of events, ranging from large-scale conferences to internal programs, ensuring seamless coordination across teams, vendors, and stakeholders. The ideal candidate thrives in a fast-paced environment and brings both strategic planning and hands-on execution to every event.

The ideal candidate is highly organized, collaborative, and adaptable, with the ability to manage multiple events simultaneously while maintaining attention to detail. This position plays a key role in shaping events that bring together faculty, staff, and external partners across the university and beyond.

This is an Auxiliary (AUX) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Responsibilities:

• Collaborate with departments across the Division of Digital Learning to plan and execute meetings and special events, including participating in planning discussions and coordinating multimedia and technical requirements.

• Serve as the lead for both virtual and in-person events, directing all aspects of execution and acting as the primary liaison between clients, vendors, and venues.

• Chair or co-chair event planning committees and serve as the project manager for logistics, timelines, site selection, and overall event coordination.

• Coordinate and support planning committees by scheduling participants, delegating tasks, and ensuring progress toward event milestones.

• Develop and manage event budgets in collaboration with leadership, including forecasting, tracking expenses, and producing budget reports.

• Collaborate with communications partners to review and support event-related marketing and promotional materials.

• Manage event systems and software, including registration, ticket tracking, and reporting tools.

• Ensure compliance with university policies, procedures, and applicable regulations related to events.

Minimum Qualifications:

Bachelor's or Master's degree and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• 3+ years of experience planning and executing events from concept through completion, including ownership of logistics, timelines, and overall event strategy.

• Experience planning events in higher education, corporate, or nonprofit environments.

• Demonstrated experience managing multiple events simultaneously, with strong organization and prioritization skills.

• Proven ability to lead or facilitate cross-functional planning committees, working collaboratively with internal and external stakeholders.

• Proficiency with event management platforms (Sched, Cvent, Eventbrite, or similar) and project management tools (Asana or similar).

• Experience managing event budgets, vendor relationships, and contracts.

• Demonstrated knowledge of or familiarity with AI tools and technologies, with the ability to support events focused on emerging technologies.

The most successful candidates may possess the following qualities:

• Demonstrates initiative and sound judgment, with a proactive, solutions-oriented approach.

• Highly organized with strong time management skills, able to manage multiple priorities effectively.

• Builds strong relationships and effectively leads teams toward shared goals.

• Brings creativity and energy to enhance the overall event experience.

Additional Application Materials Required:

In addition to your application, please include a resume and cover letter.

When applying, please have all your documents ready to upload at the same time. Once the submission process is finalized, the system does not allow applicants to submit additional documents later.

Special Instructions to the Applicants:

The anticipated salary range for this position is $48,733-$51,000. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Position requires a valid Class E driver's license. This position may involve driving to various locations on and off campus to conduct University business.

All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

This is an Auxiliary (AUX) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.