Billing Assistant

Job Description

Clifford Chance US LLP is seeking a full-timeBilling Assistant. The Billing Assistant willbe responsible forsupporting theclientbilling process. This role will collaborate and liaise withBilling Coordinators, partners, associates, and secretaries in connection with various aspects of client billing. The Billing Assistant will alsobe responsible forassistingwith revising bill/time entry narratives, coordinating client billing cycles, and working closely with the billing teamto prepare client invoices. This position canbe located inany of our three US offices (New York, Washington, DC or Houston, TX) and will report to the Billing Supervisor.

RESPONSIBILITIES:

• Assistwith all aspects of the monthly client billing process and distribution of invoices to clients.
• Prepare and distribute monthly prebillsto the responsible billing partners and their teams, under the guidance of Billing Coordinators.
• Process and incorporate comments and revisionsfrom partners and associates on prebills, ensuring changes are accurately reflected.
• Monitor time anddisbursementtransfers and write-offs, ensuring the necessary approvals are obtainedin accordance withfirm policy before processing them in the billing system.
• Prepare and distribute draft billsfor attorney review and approval.
• Confirmbilling partner approvalsare obtained beforefinalizingand issuing invoices.
• Assistwith preparing,submitting, and monitoring e-bills, and update e-billing workflownotesas necessary.
• Post finalized billsin the firm's billing system andassistin coordinating their delivery to clients.
• Ensure each postedbill'sbackup documentationis properly saved in the designated billing folder within the firm's document management system (iManage).
• Liaise with billing partners and attorneys-in coordination with Billing Coordinators-regardingmatter billing status, special billing arrangements (e.g., fee caps, fixed fees), and any required clarifications.
• Develop familiarity with Work-In-Progress (WIP) provisionsandassistin monitoring aged WIP andspecial discountsfor matters to support billing partners in meeting monthly billing goals.
• Review and ensure complianceof billing matters with Clifford Chance client agreements and outside counsel billing guidelines, flagging any discrepancies to the Billing Coordinator or Supervisor.
• Assistin setting up new matters in e-billing systems, ensuring correct time increments, rates, discounts, e-billing codes, and matter file numbers are applied as directed.
• Verify client- or matter-specific fee arrangementsareproperly reflectedfor each matter to ensureaccuratebilling and WIP accrual.
• Coordinate with the Accounts Payable teamto help resolve any vendor billing discrepancies related to client matters.
• Maintain billing files and documentationin accordance withthe firm's billing policies and audit requirements.
• Respond to routine partner and client billing inquiriesina timely, professional manner and escalate complex issues to the Billing Supervisor and/or Billing Coordinator as needed.
• Assistwith billing reports and projectionsby gathering data and preparing monthly billing projection reports and other billing analyses as requested by attorneys or management.

REQUIREMENTS:

• 1+ years of relevant billing, accounting, or finance experience; experience in a law firm or professional services environmentstrongly preferred.
• Bachelor's degree in Business, Accounting, Finance, or a related field preferred.
• Strong client service orientation, with the ability to build a positive rapport with internal clients (attorneys, staff) and external clients when needed.
• Ability to work under pressureand remain flexible when juggling multiple competing deadlines (especially during month-end/quarter-end billing periods).
• Detail-oriented and analytical, with strong critical thinking and problem-solving skills toidentifybilling issues andassistin resolving them proactively.
• Excellent time management, organizational, and interpersonal skills, with the ability to prioritize tasks efficiently in a fast-paced environment.
• Strong written and verbal communication skills, with a professional demeanor.
• Proficiencyin Microsoft Office (especially Excel)and familiarity with billing software and document management systems; experience with legal billing platforms (e.g., Elite 3E, Aderant, e-billing portals) is a plus.
• Ability to work independently on routine taskswith minimal supervision, while effectively collaborating within a team-oriented billing department.
• Must be able to work outside core business hours as needed, particularly during peak billing periods (e.g., month-end).
• Must be able tocomply withthe Firm's Agile Working Policy, which requires employees to work from the office at least three days each calendar week.
• Must be independently legally authorized to work in the United States.

Clifford Chance US LLP offers a comprehensive benefits and compensation package. The salary range for this role is $65,000-$83,000. The actual salary will be commensurate with the candidate's qualifications and relevant experience.

Company Description

Who we are

As a global law firm our work spans jurisdictions, cultures, and languages - and so do our people.

Our culture is collaborative and inclusive- where diverse perspectives are recognised and valued. Where performing to your highest ability, unlocks equal access to opportunities to learn, thrive and grow.

We combine deep legal expertise and commercial intelligence to grow, transform, protect, and defend our clients' businesses, across every critical moment.

We operate in the sectors and regions that matter to our clients. With forward-thinking insights and innovative, tech-enabled solutions that combine deep knowledge of their sectors and markets.

You'll build connections and work with colleagues as one global team. You'll unlock opportunities for clients, across borders, cultures, legal and commercial disciplines.

Join us to work with colleagues as one global team - empowering each other to be exceptional and create advantage for our clients.

Additional Information

Equal opportunities

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.

Find out more about our inclusive culturehere.