Administrative Assistant III

A leading global investment management organization is seeking an experienced Administrative Assistant III to provide high-level administrative support within a dynamic and fast-paced environment. This role requires exceptional organizational skills, sound judgment, strong attention to detail, and the ability to manage multiple priorities while supporting senior leaders and cross-functional teams.

This is a 6-month onsite contract opportunity located in New York, NY.

• Manage complex and frequently changing calendars while effectively prioritizing schedules and requests
• Coordinate internal and external meetings, including conference room scheduling, visitor access, meeting logistics, and supporting materials
• Welcome and assist visitors, candidates, and business partners
• Draft, prepare, and distribute correspondence, reports, presentations, and meeting documentation
• Maintain organized electronic records and documentation systems

• Arrange detailed domestic and international travel, including multi-destination itineraries and schedule coordination
• Support travel-related requirements such as visas, passports, Global Entry, and TSA PreCheck
• Prepare comprehensive travel itineraries and assist with pre-departure logistics
• Process and reconcile multi-currency expense reports using Concur and other expense management systems

• Maintain departmental and compliance-related reports and tracking tools
• Gather, compile, and organize internal or market-related information for reporting purposes
• Create charts, graphs, tables, and presentation materials for business reporting
• Assist with basic analysis, auditing, and administrative reporting tasks
• Support department meetings, team events, and special projects as needed

• Provide backup support for peer assistants and collaborate across teams
• Stay informed on internal administrative processes, tools, and best practices
• Identify opportunities to improve workflows, organization, and operational efficiency
• Participate in project teams, initiatives, and focus groups when required
• Exercise discretion, professionalism, and sound judgment when handling confidential information

• Previous administrative or executive support experience in a professional corporate environment
• Strong calendar management, meeting coordination, and travel planning experience
• Experience managing expense reports and financial reconciliation processes
• Proficiency with Microsoft Office Suite, Concur, and business systems/tools
• Excellent verbal and written communication skills
• Strong organizational skills with exceptional attention to detail
• Ability to manage competing priorities and adapt in a fast-paced environment
• Demonstrated professionalism, discretion, and problem-solving capabilities
• Ability to collaborate effectively with teams and senior stakeholders

• Location: New York, NY
• Schedule: Onsite
• Contract Length: 6 months
• Pay Rate: $41.38 per hour

M+P is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected characteristic.