Administrative Assistant

Equiliem
medical insurance, dental insurance, life insurance, vision insurance, 401(k), retirement plan
United States, Arizona, Tempe
May 21, 2026
Job Summary The Administrative Assistant serves as the first-line representative of the organization and is responsible for pleasantly greeting visitors, clients, and staff while efficiently directing guests and callers to their appropriate destinations. This role provides administrative and clerical support to ensure the smooth operation of the office, maintains a professional and welcoming environment, and represents the company in a positive and professional manner to both internal and external customers. Job Responsibilities Greet and assist visitors, clients, and staff in a professional, friendly, and courteous manner. Answer, screen, and direct incoming phone calls and emails to the appropriate personnel. Maintain a clean, organized, and welcoming reception area and office environment. Keep office supplies, kitchen areas, and common spaces stocked, organized, and presentable. Assist with scheduling, filing, data entry, document management, and general administrative support. Support team members with day-to-day office operations and special projects as needed. Receive, sort, and distribute incoming mail, packages, and deliveries. Serve as a liaison between customers and internal departments to ensure effective communication and customer satisfaction. Represent the organization in a positive, professional manner when interacting with employees, vendors, clients, and visitors. Support process improvement initiatives and contribute to efficient office operations. Complete additional administrative duties and responsibilities as assigned. Job Requirements High School Diploma or GED equivalent required. Minimum of one (1) year of clerical experience in an office environment required. Minimum of one (1) year of experience in a receptionist or front desk role required. Experience providing customer-facing support and serving as a liaison between customers and an organization preferred. Strong verbal and written communication skills with a professional and well-spoken demeanor. Demonstrated ability to learn company policies, procedures, and protocols quickly. Self-motivated with a positive attitude and professional approach to work. Proven problem-solving and critical-thinking skills. Ability to effectively read, write, and communicate information and instructions. Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously. Proficiency with Microsoft Office applications, including Word and Excel. Proficiency with email systems, internet applications, and general office technology. Ability to operate standard office equipment, including computers, printers, copiers, scanners, and multi-line telephone systems. Ability to maintain professionalism, confidentiality, and positive working relationships with employees, customers, vendors, and business partners. Must meet company driving standards, if applicable to the position. Regular and reliable attendance is required. Benefits Health Insurance Dental Insurance Vision Insurance 401(k) Retirement Plan About Equiliem Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive. Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services. For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience. Benefits We offer a comprehensive benefits package to our employees, which includes: Medical Insurance Vision & Dental Insurance Life Insurance Matching 401(k) Commuter Benefits Employee Discounts & Rewards Payroll Payment Options Future Communication Consent By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy, information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance. EEO Employer Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or (732) 238-6050.