Administrative Assistant - Safety Team

At Interstates, safety is more than a program - it's a commitment to protecting our people, supporting our teams, and making sure everyone goes home safe every day. We're looking for an organized, proactive Administrative Assistant who wants to play an important role in supporting that mission.

In this role, you'll help keep our Safety Team connected, organized, and equipped to support employees across the company. From coordinating training and maintaining critical records to helping safety leaders stay ahead of priorities, your work will directly contribute to a safer workplace and stronger teams.

This is a great opportunity for someone who enjoys bringing order to complexity, supporting others behind the scenes, and being part of a team that values care, accountability, and continuous improvement.

What You'll Do

• Support day-to-day administrative operations for safety team leaders, including calendar coordination, travel arrangements, expense reporting, 1:1 meeting coordination, and RCA support
• Help manage safety documentation and reporting processes, including incident reports, OSHA reporting, and quarterly safety data requests
• Coordinate training and compliance administration in SafetySkills and HSI, including training assignments, reporting, records and group maintenance
• Prepare agendas, meeting materials, notes, and follow-up items for weekly, quarterly, and annual safety meetings
• Maintain and distribute safety manuals, toolbox talks, and other important safety resources
• Coordinate safety-related supplies and programs, including PPE, hard hat stickers, LOTO tags, safety glasses, and giveaway items
• Assist with occupational health/ and safety logistics, including CPR Classes, clinic coordination, and jobsite support needs
• Support onboarding and team integration for new Safety Team members.
• Assist with recurring deadlines, special projects, and cross-functional initiatives that help strengthen our safety culture

What We're Looking For

• Strong organizational and time-management skills
• Excellent communication skills and attention to detail
• A proactive, team-oriented mindset with a willingness to jump in and help where needed
• Comfort handling confidential information and sensitive documentation professionally
• Proficiency with Microsoft Office and administrative systems
• Someone who values serving others, supporting teams, and contributing to a culture where safety comes first

Education and/or Experience

• High school diploma or GED (vocational training preferred)
• 1+ year of related administrative or office experience

Location & Travel

• This role will be based out of our Sioux Center, IA or Sioux Falls, SD office
• Limited travel may be required, up to 10%

Why This Role Matters

The work behind safety is often unseen - but it's critical. This role helps ensure our teams have the information, training, resources, and support they need to work safely and effectively. Your attention to detail, organization, and support will help create an environment where people feel cared for, prepared, and protected.

Benefits of Working at Interstates:

• 401(k) Retirement Plan + Company Match
• Health, Dental, and Vision Insurance Benefits (Short & Long-Term Disability, Group Life Insurance, and more)
• Company Discount Perk Program (Access to discounts with renown brands across the country)
• Paid Time Off & Holiday Pay, Flexible Schedule (Support work/life balance)
• Bonus Incentives (End of Fiscal Year Incentives and Merit Increases)
• Family & safety culture - a team that cares about you as a whole person, not just what you do at work
• Company Sponsored Holiday Events, Team Celebrations, and Community Outreach Volunteer Time
• Advancement Opportunities unique to our employee's long-term goals
• Career Coaching
• Not treated like a number, you are a part of our family