Project Administrator

SUMMARY

Ajax Building Company is seeking a proactive and highly organized Project Administrator to play a key role in supporting our field operations teams on complex commercial construction projects across the Southeast. This position offers the opportunity to work alongside experienced project teams in a fast-paced, collaborative environment while helping drive the successful execution of meaningful, high-impact projects that shape the communities we serve. Ideal candidates thrive in a detail-oriented environment, enjoy supporting multiple stakeholders, and take pride in keeping projects organized and running efficiently from start to finish.

ESSENTIAL FUNCTIONS

• Preparation of subcontracts, purchase orders, and change orders

• Review and approval of subcontractor certificates of insurance

• Review and approval of subcontract security (bonds, letters of credit, etc.)

• Prepare and distribute bid packages and addendums on CM projects

• Prepare outgoing correspondence, reports, and project documentation

• Prepare owner pay applications and change orders

• Prepare and distribute project directories

• Maintain project filing systems, archive files, and jobsite records

• Perform various notary duties related to pay requests, bids, and contracts

• Follow up with subcontractors regarding outstanding contracts, insurance, bonds, and other required documentation

• Prepare weekly packages for satellite and jobsite offices

• Assist with additional administrative and operational tasks as needed

QUALIFICATIONS

• High School Diploma or equivalent required; administrative or secretarial coursework preferred
• Prior administrative or office support experience required
• Construction industry experience or knowledge preferred
• Intermediate proficiency in Microsoft Word and Excel
• Strong organizational and multitasking skills with high attention to detail
• Working knowledge of general office equipment
• Strong communication and interpersonal skills
• Professional demeanor and excellent phone etiquette
• Ability to work effectively with individuals at all levels of the organization

ABOUT AJAX

Founded in 1958, Ajax Building Company is a leading commercial contractor delivering complex, high-impact projects across the Southeast. Our work spans healthcare, K-12, higher education, justice, municipal, mission critical, and other institutional markets-giving our teams the opportunity to build projects that truly impact the communities they serve.

At Ajax, you'll find a collaborative, team-oriented culture where your contributions are valued, backed by the strength and stability of STO Building Group's $15B global platform. As we continue to grow, our employees take on meaningful responsibility, gain exposure to diverse and challenging work, and have clear paths for career advancement.

BENEFITS

The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Pet Insurance, Employee Assistance Program

EEO STATEMENT:

The STO Building Group family of companies-Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen-includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision atstobuildinggroup.com.

We are an equal opportunity employer.We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.