Office Assistant, UMKC Conservatory

UMKC Conservatory

This role serves as the departmental point of contact, coordinating requests, preparing documentation, and providing business and operational context, while relying on the Finance Shared Services Team for transactional processing, system entry, compliance review, and policy guidance. Together, this partnership ensures financial activities are executed accurately, timely, and in alignment with university policies and procedures.

1. Office Contracts/Honoraria:

• Serve as liaison between the faculty, staff, production managers and contractors, for the production and payment for all contracts, and honorariums.
• Collect all information to produce contracts for guest artists/vendor requests
• Prepare contract, checklist, PaymentWorks process and send to artist/vendor
• Upload artist/vendor signed contract to the University contract portal
• Collect fully executed contract, checklist, PaymentWorks, and any other necessary information to financial services to set up as a vendor and to prepare payment
• Notify artist/vendor, and appropriate faculty of the completion of contract and payment

2. Purchasing:

• Serve as primary faculty/staff liaison for Conservatory orders related to productions, music rental/purchase, classroom materials, and any other orders as directed
• Follow through with the delivery and distribution of all orders
• Return all rental music and any other rented materials
• Reconcile personal One-Card in a timely manner and be a good steward of university funds

3. Budget & Financial Administration

• Assist with tracking departmental budgets and expenses
• Support grant documentation and financial reporting

4. Administrative & Executive Support

• Assist Associate Dean for Operations with duties as assigned
• Assist Division Chairs of Theatre and Dance with duties as assigned

5. General Expectations

• Ability to communicate effectively with UMKC personnel.
• Exercise independent judgment and prioritize tasks effectively
• Ability to work independently and able to handle multiple projects, simultaneously.
• Organizational skills to effectively manage documents, calendars, information meetings and events.
• Strong attention to details, excellent oral and written communications skills to accurately and succinctly summarize information into an organized and easily understood format.
• Considerable knowledge of standard office administrative and clerical practices and procedures. Proficient with Microsoft Office Products, including Word Excel, Outlook, and Teams. Proficient ability to use these programs to support correspondence, manage membership and committee lists.
• Maintain professionalism, confidentiality, and strong customer service
• Foster an inclusive and collaborative work environment
• Manage multiple responsibilities with attention to detail and organization

Responsibilities outlined in sections 1-3 (Office Contracts/Honoraria, Purchasing, Budget & Financial Administration) are performed in close collaboration with the UMKC Finance Shared Services Team.

Full-time, benefit eligible position at 40 hours per week.

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary.

• Well organized, detail-oriented candidate.
• Collaborative and supportive of faculty, student, staff and department chairs
• Positive Conservatory Ambassador with outside vendors and guests
• Knowledge of Music, Dance, and Theatre artforms is not required but appreciated.

The anticipated hiring range for this position has been established as $15.00 -$18.00 hourly.

Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: Salary Plan #6
University Title: OFFICE SUPPORT ASSISTANT IV
To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Submit applications by June 2, 2026 for best consideration. Applications will be accepted until this position is filled.

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UMKC is proud to be "Kansas City's university," and the campus and its people celebrate all the characteristics of the surrounding community. To learn more about life in Kansas City and find more resources, visit VisitKC.com.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.