Event Scheduling Coordinator, UMKC Conservatory

UMKC Conservatory

UMKC Conservatory has an exciting opportunity to join us as the Event Scheduling Coordinator. In this role, you will provide operational support for all Conservatory's performances and productions. This position will work collaboratively with the production team to ensure the success of all productions.

Duties included, but not limited to:

• Schedule and coordinate all student/faculty recitals and performances for the Conservatory both on and off campus. This can include over +400 events in a calendar year.
• Manage and coordinate the annual performance calendar for all Conservatory performances both on and off campus. This includes coordination of rehearsals, masterclasses, guest artist, and all non-course related events in the unit.
• Manage the hiring and training of ushers/stage managers, and student workers for events. This includes creating assignments to cover dress rehearsals and performances.
• Manage the training, recruitment and assignments of volunteers.
• Maintain the Volunteer Lounge and restock hospitality items as needed.
• Schedule and coordinate all student/faculty recitals and performances. Collect payment information as required
• Manage the scheduling of sound and video recording in conjunction with the Conservatory Recording Studio.
• Handle all Non-Conservatory event inquires and facilitate the reservations, planning, and coordination of the event with enforcement of all production and Conservatory policies.
• Handle reservations, planning, and coordination of performances, stages, and enforce all production and Conservatory policies.
• Maintain and prepare all correspondence in relation to scheduling and events for production staff, records, distribution lists, rosters for staffing.
• Coordinate with Leadership with the development of the overall production/scheduling calendar
• Handle reservations, planning, and coordination of performances, stages, and enforce all policies
• Oversee the following operational functions: rental and sign out of Conservatory instruments, keys, and lockers, all billing for recital fees, program fees, recording fees, locker fees, and any extra fees applied to student accounts
• Other duties as assigned.

The position may require working an occasional evening and/or weekend, depending on the event. The Event Scheduling Coordinator will report to the Associate Dean of Performance/Facilities Management.

A bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

Thorough knowledge of, or a background in, music, dance, or theatre are strongly preferred.

The anticipated hiring range for this position has been established as $22.10 -$23.75 hourly.

Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: Salary Plan # 009
University Title: Student Service Coordinator II
To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

For best consideration apply by June 2, 2026. Applications will be accepted until this position is filled.

Kansas City offers the best of both worlds-a vibrant, urban community with Midwestern appeal. The city's rich history and its modern-day, innovative thinking come together to create an eclectic group of neighborhoods that offer a little something for everyone. From thriving arts districts, an energetic downtown nightlife, casual to upscale shopping and champion sports teams, you will have no problem making yourself at home. Of course, one of Kansas City's biggest claims to fame is its food, especially its world-famous barbecue. Foodies will delight in the culinary scene found throughout the city. Ranging from award-winning chefs to cozy pizza joints, Kansas City definitely is not lacking any flavor.

UMKC's campuses are conveniently nestled in the middle of all the action. Volker Campus is just minutes from the legendary Country Club Plaza, perfect for shopping or restaurants for lunch or after-work happy hours. Surrounded by hip neighborhoods and eateries, the Health Sciences Campus is located downtown near University Health Truman Medical Center and Children's Mercy Hospital.

UMKC is proud to be "Kansas City's university," and the campus and its people celebrate all the characteristics of the surrounding community. To learn more about life in Kansas City and find more resources, visit VisitKC.com.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.