Coordinator, Program

About Us

At the National Math and Science Initiative (NMSI), we are a vibrant, nonprofit organization committed to transforming education. We believe that every student deserves access to high-quality math and science education. Since our founding in 2007, we've empowered over 2.9 million students and 72,000 teachers across 1800 high schools in 43 states. Our staff are the heartbeat of our mission, driving impactful programs that foster success in the 21st-century global economy.

NMSI is a remote-first organization, allowing staff members to work primarily from their home office. Staff must have a dedicated, distraction-free workspace with reliable high-speed internet. We value autonomy, flexibility, and effective communication across time zones, and support a culture of collaboration through virtual tools and regular check-ins.

What You'll Do All Day

As a Program Coordinator you will play an essential role in advancing our mission. You will collaborate with a passionate team to craft and implement strategies that elevate the future of math and science education. The Program Coordinator will serve as a critical operational backbone that ensures seamless execution of NMSI services. You will manage logistics, systems, data, and cross-functional coordination to support high-quality implementation of services to districts. Coordinators in this role will be cross-trained across all job duties but may be asked to focus more on specific areas. Your day-to-day activities may include:

Program Operations & Logistics

• Coordinate all operational aspects of program delivery, ensuring timelines and requirements are met
• Schedule training sessions and confirm finalized dates on the internal program calendar
• Secure facilities for in-person events and coordinate room setup needs
• Arrange catering, materials distribution, and other event-specific logistics to support a world-class professional development experience
• Provide responsive operational support to districts through collaboration with the Manager, Program Success
• Handoff timely communications regarding event details, system access, and training updates to the Manager, Program Success

Systems and Data Management

• Ensure accurate setup of schools, districts, and participants across NMSI systems
• Monitor participant access to platforms, courses, and materials; troubleshoot and escalate issues as needed
• Manage workflows for accurate data collection
• Oversee the management of user accounts, courses/services, and school/district records in Salesforce and Maple
• Support district onboarding and access to NMSI platforms, ensuring smooth adoption of tools and systems

Coordination with Internal Teams

• Partner closely with Program Design & Innovation to ensure appropriate assignment of coaches for events
• Communicate clearly and consistently with Managers, Program Success to align on timelines, status updates, and service requirements
• Collaborate with Business Development to interpret contract requirements and ensure alignment with program delivery expectations

Quality Assurance & Continuous Improvement

• Monitor execution of events and services to ensure accuracy and a positive participant experience
• Maintain checklists, templates, and process documentation to drive efficiency and consistency
• Assist with reporting and analysis to extract actionable insights related to operations

Additional Duties

• Performing other responsibilities as assigned to support program implementation and organizational success.

The Program Coordinator will report to the Manager, Program Delivery and is a regular full-time hourly position offering the flexibility to work from anywhere within the contiguous United States. Occasional travel may be required for in-person meetings, conferences, and events.

What We're Looking For

We seek individuals who are:

• Experienced: Prior relevant experience is preferred but not required.
• Tech-Savvy: Proficient or able to become quickly proficient in NMSI platforms
• Strategic Thinkers: You anticipate challenges and opportunities, navigating complex situations with clarity and foresight to achieve long-term goals.
• Results Driven: Focused on prioritizing tasks, solving problems, and delivering measurable results that align with our organizational priorities. You are a master at planning your day and not letting distractions come in between meeting your goals.
• Nimble Learners: Embrace new challenges with curiosity and creativity, learning from both successes and failures. You learn from failure and crave feedback because you know that it makes you better; you are also not afraid to give feedback to your manager or colleagues.
• Team-Oriented: Build strong partnerships and foster an inclusive environment that celebrates diverse perspectives and drives collective success.
• Physical Requirements: Remote employees working from a home office must be able to sit or stand for extended periods, use a computer and other standard office equipment, and have the capability to perform the required tasks and participate in virtual meetings, as well as occasionally in-person meetings. Employees must be able to travel overnight away from their home office environment as needed. Reasonable accommodation can be arranged if necessary.

What Do We Offer?

The starting hourly range for this position is $25.10/hr to $28.87/hr, commensurate with experience. We take pay equity seriously and strive to ensure fair compensation for all team members. Our comprehensive benefits package includes:

• Medical, dental, and vision coverage (85% paid for employees and a significant portion for dependents)
• 401(k) with up to 6% employer match, fully vested on day one
• Potential annual salary increases and bonuses based on organizational performance
• Referral bonuses
• A remote-first work environment
• Monthly telecommunications stipend
• 25+ paid holidays, including a one-week summer break and two-week winter break
• Generous Paid Time Off, starting at 14 days per year that begins accruing with your first paycheck
• A paid personal day that is immediately available on your start date
• Access to LinkedIn Learning for continuous professional development
• Annual gift card for birthdays and work anniversaries, plus additional perks for significant milestone anniversaries, including paid sabbaticals and cash bonuses
• Nine weeks of fully paid parental leave, applicable regardless of gender identity, and includes births by surrogate, adoption, or foster placement of a child

Additional Information

Candidates must pass county, state, and federal-level criminal background checks as a condition of employment. Positions with fiduciary responsibilities may require additional checks.

This job description is not exhaustive; additional functions and requirements may be assigned as necessary.

Equal Opportunity Employer

NMSI provides equal employment opportunities to all employees and applicants, regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or veteran status. We comply with all applicable laws governing nondiscrimination in employment.