Advising Assistant, Part-time (5154C) - Engineering Student Services

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 250 regular faculty members, 2,450 graduate students, and 4,400 undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley campus.

The College offers 12 single undergraduate majors and four joint majors as well as two joint majors in conjunction with the College of Chemistry and eight simultaneous degree programs with the Haas School of Business. Engineering Student Services provides advising and counseling to currently enrolled undergraduates, prospective students, parents, faculty, and other administrative units; ensures consistent application of college and university policies; and participates in outreach activities.

The Advising Assistant supports the work of the Engineering Student Services Advisers, Associate Director of Advising, and the Director of Advising and Policy by managing tasks that support College of Engineering students. The Advising Assistant is the primary adviser for visiting study abroad undergraduates in COE and serves as the ESS intake adviser.

This is a part-time (50% FTE) career position.

• Acts as the study abroad liaison, collaborating with departmental enrollment managers to establish and enforce guidelines for visiting UCEAP students. Plans and supports study abroad events and programming for undergraduate engineering students.
• Advises visiting UCEAP undergraduate students as the primary point of contact, supporting their academic experience and resolving enrollment-related issues.
• Triages in-person and email inquiries, providing accurate information about major requirements. Drafts and sends communications to students and generates reports using campus systems as needed.
• Provides support to the ESS advising team, including preparing meeting agendas, taking notes, and developing supporting materials. Processes petitions and forms. Maintains accurate data entry in student systems and assists with event coordination as needed.
• Manages file maintenance and storage.
• Other administrative advising duties as needed.

• Bachelor's degree in related area and / or equivalent experience / training.
• Basic knowledge and experience working with a diverse student population.
• Experience using spreadsheets, Google Workspace and databases.
• Effective oral and written communication skills.
• Attention to detail and accuracy.
• Multicultural competencies; ability to work with diverse populations.
• Ability to manage multiple tasks with competing deadlines.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $24.76 to $38.31 hourly. This is a part-time (50% FTE) career position eligible for full benefits. This position is FLSA Non-exempt and paid biweekly.

This position is covered by the collective bargaining agreement between UAW (United Auto Workers) and the University of California Regents for SV.

To apply, please submit your resume and cover letter.

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.